Division Executive Assistant

Behind every great deal at ALDI are people working to bring it all together. Our team of administrative professionals tackle the ins and outs of running a well‑oiled business as they collaborate and support the operations of our corporate and divisional offices. And that helps our network of stores and warehouses run smoothly. Ready to join a team dedicated to making the ALDI Difference? Position Type: Full‑Time Starting Wage: $28.50 per hour Wage Increases: Year 2 - $29.40 | Year 3 - $30.30 Work Location: Greenwood, IN This role is eligible to participate in ALDI’s Hybrid Work Program, which allows remote work up to 2 days per week (i.e., work remotely up to 2 days per week; work in‑office at least 3 days per week). Duties and Responsibilities Must be able to perform duties with or without reasonable accommodation. Provides administrative support in a timely, professional and ethical manner. Responds to all divisional media and legal inquiries appropriately in accordance with company guidelines. Communicates relevant information with peers and leadership allowing them to fulfill their duties. Works proactively to identify, investigate, and report irregularities within designated area of responsibility. Conducts training and cross training of knowledge and expertise within area of responsibility. Assists in preparing thorough, accurate meeting notes to provide historical reference for meetings by developing and utilizing well‑organized filing and retrieval systems. Maintains employee data files, and ensures items are archived and disposed of per company guidelines. Maintains an efficient and well‑organized filing system for the department. Communicates with internal and external contacts, attorneys, third party administrators, and government agencies as necessary. Collaborates with divisional employee and communicates relevant information to direct leader. Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures. Complies with ALDI privacy and security requirements and policies if job responsibilities include possible access to confidential and/or sensitive information. Other duties as assigned. Job‑specific Competencies Knowledge/Skills/Abilities Consistently demonstrates the Mindsets, ALDI Acts Competencies and Professional Skills (M.A.P.) as outlined for the role. Gives attention to detail and follows instruction. Excellent verbal and written communication skills. Ability to prioritize and work under strict deadlines. Ability to work both independently and within a team environment. Ability to stay organized and multi‑task efficiently. Ability to keep confidentiality as needed. Proficient in Microsoft Office Suite. Ability to interpret and apply company policies and procedures. Ability to understand, reconcile, and substantiate balances in associated General Ledger accounts. Proficient in typing and data entry. Displays expense and cost control in decision‑making. Education and Experience High School Diploma / GED required. A minimum of 1 year of relevant experience required. Or, a combination of education and experience providing equivalent knowledge. Associate’s Degree in Office Administration or related field preferred. Physical Requirements Work may be performed in an office, remote office or a combination of both where a computer and office equipment may be used as needed to perform duties. Regularly required to sit, reach, grasp, stand and move from one area to another. Constantly and repeatedly use keyboard/mouse. Occasionally required to push, pull, bend, lift and move up to 25 lbs. Travel Local travel required. Up to 10%. ALDI offers competitive wages and benefits, to all employees including: 401(k) Plan Company 401(k) Matching Contributions Employee Assistance Program (EAP) PerkSpot National Discount Program In addition, full‑time employees are offered: Medical, Prescription, Dental & Vision Insurance Generous Vacation Time & 7 Paid Holidays Up to 6 Weeks Paid Parental Leave at 100% of pay Up to 2 Weeks Paid Caregiver Leave at 100% of pay Short and Long‑Term Disability Insurance Life, Dependent Life and AD&D Insurance Voluntary Term Life Insurance *Full‑time employees average 30 or more hours per week within an annual lookback period **Benefits offered to full‑time and part‑time employees may vary by state ALDI is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon ALDI's receipt of an acceptable and job‑related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law. #J-18808-Ljbffr