Administrative Assistant

Job Description

Job Description

Benefits:

• Opportunity for advancement
• Training & development

Guardian Real Estate Inspections, LLC
(dba Guardian Residential Properties dba Guardian Commercial Properties)

Guardian Real Estate Inspections, LLC is seeking a parttime Administrative Assistant to support daily operations across residential and commercial inspection services. This role is ideal for someone who is organized, dependable, and comfortable working with both technical documents and clientfacing communication.
Primary Responsibilities

Bookkeeping & Operational Support

• Enter receipts and maintain organized financial records

• Track and compute business mileage

• Perform basic banking tasks (deposits, withdrawals, documentation)

• Deliver physical documents to clients, banks, or partner offices

Scheduling & Workflow Coordination

• Manage inspection scheduling using company software

• Coordinate with clients, agents, and inspectors

• Softwarespecific training provided

Document & Report Support

• Proofread technical home inspection reports for accuracy, clarity, and formatting

• Assist with document preparation, PDF handling, and file organization

Communications & Outreach

• Conduct coldcalling for marketing and client followup

• Provide basic HRrelated support (document tracking, onboarding assistance, compliance reminders)

Technology & Office Skills

• Proficient with Windows , Excel , and PDF tools
  
  
• Comfortable learning new systems and workflows

Minimum Requirements

• 18 years of age or older
  
  
• Citizen of the United States
  
  
• Valid U.S. Drivers License
  
  
• Current vehicle insurance and registration
  
  
• Reliable transportation for errands and document delivery

• Strong written and verbal communication skills

• High attention to detail and ability to work independently

Preferred Qualities

• Military base access (active duty, retired, dependent, or civilian credentialed)

• Prior administrative or office experience (preferred not required)

• Familiarity with real estate, construction, or inspection industries

• Professional demeanor and strong customerservice mindset

• Ability to maintain confidentiality and handle sensitive information

Flexible work from home options available.