Administrative Specialist

Join the Clean Energy Revolution Become a Senior Administrative Assistant -- Legal Operations and Support at Southern California Edison (SCE) and build a better tomorrow. This position offers a unique opportunity to play a key role in supporting legal operations, including records management, document handling, and matter coordination. You’ll work across multiple teams, manage critical workflows, and contribute to efficient, compliant legal support processes. This role is ideal for a highly organized professional who thrives in a dynamic environment. You’ll gain exposure to litigation processes, support large-scale document and records initiatives, and contribute to the success of a high-performing legal team. As a Senior Administrative Assistant -- Legal Operations and Support , your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future? Responsibilities Performs a variety of administrative duties to support assigned leader, including managing the calendar and scheduling appointments, meetings, and conferences while prioritizing conflicting demands. Serves as primary point of contact for internal and external stakeholders, relaying messages, and facilitating communication. Arranges travel itineraries, including booking flights, accommodations, transportation, and visas. Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested. Drafts documents and presentations of documents and presentations on behalf of the leader. Interfaces with suppliers and vendors regarding requests for quotes, purchase orders and invoicing. Files and manages expense reports, ensuring timely submission and accurate documentation of expenses incurred. Includes tracking reimbursement status and resolving any discrepancies or issues. Organizes and maintains files, records, and databases, ensuring confidentiality of sensitive information. Supports the assigned leader with various ad-hoc tasks and projects as needed. A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity. Minimum Qualifications Two or more years of experience performing advanced administrative, secretarial, and clerical functions. Preferred Qualifications Experience supporting legal teams, including litigation and/or regulatory environments Knowledge of records management practices, retention policies, and file lifecycle processes Experience managing high-volume physical and electronic documents, including scanning, quality checks, and uploads Experience supporting document production and reproduction, including copying and mixed media requests Familiarity with legal systems such as TeamConnect, SharePoint, or similar document management tools Ability to manage competing priorities and work independently on complex or sensitive assignments Strong organizational skills with experience tracking, inventorying, and auditing records/files Experience supporting trial preparation, document production, or litigation workflows Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and general office technology Additional Information This position’s work mode is on-site . The employee will report to an SCE facility or in the field location. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs. Visit ourCandidate Resourcepage to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more! Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference ourInformation Guidesfor the following tests:EEI BCAB (Test #5206). Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position. About Southern California Edison The people at SCE don't just keep the lights on. Our mission is so much bigger. We’re fueling the kind of innovation that’s changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you’ll have a chance to grow personally and professionally, making a real impact in Southern California and around the world. Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status. We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at View email address on click.appcast.io or View phone number on click.appcast.io and select option 2. #J-18808-Ljbffr