Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist with a hospitality backround in Pasadena, CA for a Contract assignment. This role will contribute to daily accounting operations by overseeing invoicing, payment application, account review, and collection activities with a strong focus on accuracy and timeliness. The position is well suited for someone who is comfortable in a fast-paced hospitality setting and can collaborate effectively with multiple departments.

Responsibilities:

• Manage receivable activity for the property by recording transactions accurately and keeping account balances current.

• Create and distribute billing for guest stays, corporate clients, group business, and event-related charges.

• Apply incoming funds from checks, credit cards, wires, and electronic payments to the appropriate accounts.

• Review account activity, investigate variances, and resolve payment discrepancies through thorough reconciliation.

• Communicate with customers regarding overdue invoices and support collection efforts in a thoughtful manner.

• Maintain aging schedules and share status updates with leadership to highlight outstanding balances and trends.

• Partner with front office, sales, events, and finance teams to address billing questions and correct account issues.

• Organize receivable records and supporting documentation to ensure readiness for audits, reporting, and month-end close.

• Assist with additional accounting and administrative duties as needed throughout the Contract assignment.

• Prior experience in accounts receivable is required.
• Background in hospitality, hotel, or property-based accounting is preferred.
• Hands-on knowledge of invoicing, cash application, account reconciliation, and collections processes.
• Proficiency with Excel and accounting systems; experience with Opera is a plus.
• Strong attention to detail with the ability to maintain organized and accurate financial records.
• Effective written and verbal communication skills for working across departments and with external contacts.
• Ability to manage multiple deadlines in a fast-moving environment while maintaining professionalism and customer service standards.