Executive Assistant

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Executive Assistant II Job Summary Join the Student Advocacy team within Student Affairs as an Executive Assistant in a dynamic and fast-paced environment dedicated to supporting student success! The Executive Assistant will support the Dean of Students and act as a crucial liaison and operational hub, ensuring the office runs smoothly and efficiently. Your daily responsibilities will include managing complex calendars, organizing campus events, facilitating committee and board activities, and collaborating with various campus and community partners to advance the Dean of Students' goals of supporting student success. Key Job Responsibilities Compiles, screens, and evaluates correspondence and reports and recommends actions Support and mentor front desk student workers in the Office of Student Assistance and Support Develops and facilitates communications of varying complexity between various internal and external stakeholders Manages the organization, auditing, security, and confidentiality of records and files Provide administrative support for the Associate Dean of Students related to the Student Crisis Response Team, Behavioral Intervention Team, and Senior Class Officers Monitors budgets and reviews and approves expenditures Administrative support for the Security Review Team and the Expressive Activity Support and Education Team Coordinate and support the Dean of Students Advisory Board, Dean of Students Advisory Committee, Academic Student Affairs Council, and Protest Administrative Review Team Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority Department Vice Chancellor for Student Affairs (VSCA), Student Advocacy Student Affairs is around 850 people across multiple campus units dedicated to helping UW–Madison students succeed in and out of the classroom. We celebrate diversity and creating a welcoming and safe community where all students can grow. Our programs and services cover areas including health and well-being, success and belonging, leadership and community engagement, and student advocacy. Compensation The expected minimum starting salary for this position is $70,000.00 annually. Actual pay will depend on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see Required Qualifications At least 1 year as an administrative/executive assistant or similar role Excellent organizational skills and ability to prioritize and manage tasks in a fast-paced environment Ability to take initiative, work independently, and have creative problem-solving skills. Ability to provide a positive customer experience and communicate with clarity and precision Proficiency with Microsoft Office Suite (Advanced Proficiency is strongly preferred) Experience in coordinating and scheduling travel arrangements Preferred Qualifications Familiarity with university and software systems such as Workday, Maxient, and Advisor Notes Proficiency with computer software applications, automated data analysis, and data entry Education High School Diploma Bachelor's Degree Preferred Contact Information Angel Cartagena, View email address on click.appcast.io , View phone number on click.appcast.io Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department. #J-18808-Ljbffr