Administrative Coordinator

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.


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Position Summary:

We have an exciting opportunity to join our team as an Administrative Coordinator.

This position is responsible for providing support for and coordination of all activities related under the Education Division of the Ronald O. Perelman Department of Emergency Medicine at the NYU Grossman School of Medicine. The position reports to the Residency Program Manager and the Assistant Director of Education Administration and interacts with relevant personnel within the department (including, but not limited to, the Program Directors, Associate Program Directors, and other members of the Departments Education Mission), NYU Langone Health, and affiliates.

Job Responsibilities:

1) Residency and Fellowship Programs Support
a. Provide calendar support to the Residency Program Director
b. Provide administrative support to the Residency Program Director
c. Verifications
d. Coordinate reimbursements and requisitions for education related expenses
e. Liaise between residency program leadership and residents for scheduling semiannual
reviews and end-of-year reviews
f. Provide assistance to other members of the EM Education Team as needed
g. Evaluations
i. Assist the residency coordinator with the distribution of resident
evaluations, including, but not limited to, end of shift, quarterly, rotation,
and peer evaluations
h. Recruitment
i. Assist with the coordination of fellowship and residency program
recruitment seasons with program leadership, including, but not limited to:
ii. Scheduling interviews
iii. Providing pre-interview and day-of logistic (e.g. room assignments) and
technical support
i. Assist and attend all Education Programs graduations
j. Provide assistance during graduation and onboarding seasons, including but not
limited to:
i. onboarding, advancement, and graduation processes
ii. Input of incoming trainee information into New Innovations
iii. Enrolling incoming trainees in required training courses/modules and
systems
iv. Gathering information from graduating trainees (contact information, jobs,
etc.)
k. Assist in the preparation of documentation for periodic program pre-accreditation
applications and site visits
2) Departments Education Initiatives:
a. Manage Emergency Departments Education Calendar
b. Manage and coordinate Next Week in Education emails to the department
c. Coordinate and provide administrative support for Faculty and Fellow
Development Curriculum sessions
d. Coordinate and manage Grand Rounds
e. Coordinate Education Leadership Meetings
f. Assist with regularly scheduled CME activities, included, but not limited to:
i. Submission of applications to the CME Office
ii. Tracking attendance at CME activities and providing to the CME Office
iii. Collection of documents from Grand Rounds speakers
3) Meetings
a. Manage room scheduling for all educational initiatives in the department
(including, but not limited to: residency, Education Day, monthly Education
Leaderhsip Meetings)
b. Attend weekly Residency Leadership Meetings
c. Attend weekly meetings with Program Director
4) Record Keeping
a. Employment verifications
b. Assist in the maintenance of records on trainees and graduates.
c. Compose jury duty letters and provide to trainees
5) Other duties as assigned

Minimum Qualifications:
To qualify you must have a Bachelor's Degree required with 2 years of relevant experience, or the equivalent combination of education and experience. The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills. Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred). Ability to multi-task and/or coordinate multiple assignments is required. Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills is required.

Preferred Qualifications:
Work experience in an ACGME-accredited residency/fellowship program and/or within an academic medical center
Experience with New Innovations (residency management system)

Qualified candidates must be able to effectively communicate with all levels of the organization.


NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.


NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.


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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $80,136.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

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