Administrative Coordinator
$28 per hourManufacturing Inc
Job Description
Job Description
We are seeking a dedicated and organized Administrative Assistant to join our small, dynamic team. In this role, you will play a critical part in managing essential logistics operations and providing top-tier customer service to external partners. The ideal Administrative Assistant will oversee daily data entry , manage vehicle reports, and maintain accurate records for automotive parts and inventory. If you are a detail-oriented professional with strong computer skills looking for a stable, long-term career, this Administrative Assistant role offers a supportive workplace where you can directly impact our ongoing logistics workflow.
Compensation & Benefits Competitive Pay: $28+/hr to start—will train! Whether you are a seasoned Machine Operator or transitioning from another field, we offer great starting rates.
Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Career Advancement: Access to specialized training and fast-track promotion opportunities. Manufacturing production background or food service experience is a plus for candidates looking to grow quickly as an assembler or team lead.
Responsibilities Include:
- Perform high-volume, accurate data entry involving vehicle identification numbers (VINs), makes, models, mileage, and specific automotive parts .
- Coordinate daily logistics tasks, including processing payments through online agency portals and generating vehicle disposal reports using MS Access.
- Provide professional customer service when communicating with federal agents, clients, and vendors regarding vehicle disposals and inquiries.
- Organize, scan, and file physical and digital documentation into our central computer database.
- Answer incoming phone calls, route messages efficiently, and handle general office administrative duties.
Skills & Qualifications:
- Demonstrated expertise in data entry and general office administration.
- Strong background in providing exceptional customer service , with excellent follow-through and verbal communication skills.
- Proficient with computers, including Microsoft Office (Word, Access, Excel) and web-based portals.
- Exceptional organizational skills with rigorous attention to detail.
- Basic knowledge of automotive parts or vehicle specifications is helpful, though not required.
What's in It for You:
- Stable Work Hours: Predictable, full-time schedule from 9:00 AM to 5:00 PM, Monday through Friday.
- Tight-Knit Team Culture: Join an established, welcoming 5-person office with exceptionally low turnover and a supportive environment.
- Comprehensive Onboarding: Paid, hands-on training to get you comfortable with our systems and process before taking over the role completely.
- Competitive Compensation: Start at $28.00+/hour with access to full benefits.
Apply Today! Ready to take the next step in your career? Whether you have experience in Manufacturing or are completely new to the industry, join a team that values high-performance grit!
Apply today by submitting your resume. We look forward to reviewing your application.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Administrative Coordinator in Springfield, MA vacancy
- ...Centuri is seeking an Administrative Assistant to provide comprehensive administrative support across the department. Responsibilities include handling correspondence, coordinating meetings, and maintaining essential safety and compliance records. The role requires strong...SuggestedWork at office
NPL Construction
Springfield, MA4 days ago $20 - $25 per hour
...actually reads the email, remembers the deadline, and knows where the document is? Good. We need you! Braman is looking for an Administrative Coordinator who can keep track of the details that keep a busy company moving. This is not a “sit at a desk and do the same thing...SuggestedHourly payWork at officeShift work- ...Insurance Competitive salary Paid time off Scheduling Coordinator – Construction & Energy Projects Full-Time | Monday–... ...assist with estimating during the bid process Provide administrative support to project and construction teams as needed Qualifications...SuggestedFull timeFor subcontractorWork at officeMonday to Friday
Generator Supercenter of Western Mass
West Springfield, MA3 days ago - Large Business and International Services What is Large Business and International Services? A description of the business units can be found at: Positions are to be filled in following area: ~ LBI - Office of Program and Business Solutions - 2 Vacancies...SuggestedWork at office
US Government Jobs
Springfield, MA3 days ago - Title: Administrative Specialist Classification: Non‑Exempt About the Organization RoadSafe Traffic Systems is the largest national provider... ...phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as...SuggestedFull timeWork at office
$23 per hour
We are looking for a highly organized Administrative Office Coordinator to serve as the heartbeat of our bustling manufacturing administrative headquarters. This isn't your typical "sit-and-wait" desk job; you will be the primary point of contact for our vendors, clients...Work at officeMonday to Friday- Baystate Health is seeking a system-level staffing executive to lead enterprise-wide nursing staffing strategy across a complex, multi-hospital health system. This is a highly visible leadership role for a proven operator at scale—someone who has led centralized staffing...Hourly payFull timeContract workWork at office
- ...Position Summary: As the Office Manager, you will oversee daily administrative operations, support company systems and procedures, and... ...vendors, suppliers, and internal departments Prepare reports, coordinate schedules, and ensure office supplies are stocked...Full timeWork at officeMonday to Friday
Generator Supercenter of Western Mass
West Springfield, MA21 hours ago $18 - $32 per hour
...every three months. It may be necessary, given the business need, to work occasional overtime.Preferred Qualifications:Clerical OR administrative support backgroundExperience working in a hospital, physician's office OR medical clinic settingKnowledge of ICD-10 and CPT...Hourly payMinimum wageFull timeWork experience placementLive inWork at officeLocal areaRemote workMonday to FridayFlexible hoursShift workRotating shiftAfternoon shiftUnitedHealthcare At Home
Windsor Locks, CT4 days ago- ...Hartford Healthcare - 100 Pearl Street - Responsibilities: Coordinate meetings with executives and stakeholders; Take minutes and manage follow-up items; Prepare agendas and meeting materials; Process invoices and travel arrangements; Assist in department budget management...
Hartford Healthcare
Windsor Locks, CT4 hours ago $28.85 - $31.25 per hour
...We are seeking an Administrative Operations Coordinator to support workforce administration and lead the facility administration team. This role works closely with Operations, HR, Payroll, Recruiting, and HRIS teams to ensure accurate employee records, onboarding, reporting...Hourly payFull timeTemporary workWork at officeLocal areaShift workWeekend workDay shiftStaff Management SMX
Enfield, CT2 days ago- The Office Manager in a Helzberg Diamonds retail store manages the daily operations of the office by providing guidance and leadership necessary to assist the store in achieving sales and profit goals. Key responsibilities Procedural compliance to ensure that all transactions...Work at officeFlexible hoursAfternoon shift
$24 - $30 per hour
...process for caregivers, handling all necessary paperwork and coordination to ensure transitions happen smoothly and respectfully for... ...settings. Familiarity with medical terminology or healthcare administrative processes. Experience coordinating training programs or educational...Hourly payFull timeWork at officeFlexible hours- Builders International, International Ministries Type: Administrative and Secretarial, Office, Administration and Clerical Builders International... ...will manage personnel, oversee daily office operations, and coordinate warehouse storage, shipping, and receiving — all while...Work at office
$500 per month
...As An Office Manager Manage the community’s finances, including the accounting and business office functions. Perform payroll administration. Handle financial-based concerns from residents and/or their families. Recruit, interview, hire, onboard, and train new team members...Full timePart timeWork at office- ...a crucial role in ensuring the efficient operation of our dealership's administrative functions. This includes overseeing day-to-day office activities, managing financial records, and coordinating with various departments to maintain a smooth workflow. **Key Responsibilities...Work at office
Bertera Auto Group
Springfield, MAmore than 2 months ago - ...Center Administrator The Center Administrator is responsible for the day-to-day operational oversight of an assigned American Family... ...operations and patient service. Collaborate on staffing coordination and oversee the creation and maintenance of monthly schedules...Work at officeFlexible hoursShift work
$28.85 - $31.25 per hour
We are seeking an Administrative Operations Coordinator to support workforce administration and lead the facility administration team. This role works closely with Operations, HR, Payroll, Recruiting, and HRIS teams to ensure accurate employee records, onboarding, reporting...Hourly payFull timeTemporary workWork at officeLocal areaShift workWeekend workDay shift- ...Office Administrative Assistant Location: Springfield, MA Metro Area Schedule: Monday through Friday | 8:00 AM 4:00 PM Why You'll Love This Opportunity A well-established and growing business in the Springfield, MA metro area is seeking an experienced...Work at officeMonday to Friday
Meadows Staffing Group Inc
Springfield, MA2 days ago - ...Office Assistant Our Orthopedics Practice is seeking an Office Assistant to coordinate and perform all administrative functions to ensure the efficient daily operation of the office, providing comprehensive support to providers and staff including managing patient scheduling...Work at office
Holyoke Hospital
East Longmeadow, MA21 hours ago - ...records, and front-office duties. The role supports the Principal, Assistant Principal, and staff with daily clerical tasks and coordination with central offices. Immediate start. Requires High School diploma, Civil Service eligibility, and bilingual English/Spanish preferred...Full timeWork at officeImmediate start
- ...Job Description Job Description We are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Plan and schedule appointments and events Greet and assist...Seasonal workWork at office
Dufault, Vann & Carella
Indian Orchard, MA3 days ago $21 - $23 per hour
...Administrative Assistant, Baystate Place - Springfield, MA Must be Bilingual (Spanish/English) General Statement of Duties: Primary... ...etc. Completes special projects assigned by manager. Coordinates turnover schedule with Maintenance Supervisor. Completes...Hourly payFull timeSummer workWork at officeFlexible hoursBeacon Communities
Springfield, MA3 days ago- ...we continue to expand, we're looking for a detail-oriented Administrative Assistant to keep our projects on track and our clients connected... ...position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting...For subcontractorWork at officeMonday to Friday
Generator Supercenter
Chicopee, MA2 days ago - ...Council on Aging is seeking an Administrative Clerk (Part-Time) to support the department and Director. You will manage the department website... ...flyers, and materials. You will also help set up events and coordinate volunteer tasks. The role requires strong clerical skills,...Part timeWork at office
Nashville Public Radio
East Longmeadow, MA21 hours ago $20 - $25 per hour
...Operations Administrative Assistant Date: Jul 28, 2026 Location: Springfield, MA, US, 01104 Company: NPL Construction (S4) Description... ...members Answer incoming calls in a professional manner Coordinate office administration including monthly calendar, invoice...Temporary workWork experience placementWork at officeLocal areaCenturi Group, Inc.
Springfield, MA2 days ago- ...Administrative AssistantLocation: Springfield, MAOnsite Flexibility: Hybrid – Tuesday and Wednesday required in-office; remaining hours... ...SkillsStrong calendar management and scheduling experienceTravel coordination and expense reportingProficiency in Microsoft Office Suite,...Part timeWork at officeWork visaMonday to ThursdayFlexible hoursShift work
Global Technical Talent
Springfield, MA22 hours ago - ...Outpatient Opioid Treatment Program (OTP)Now Hiring:Administrative Assistant (Front Desk Receptionist)Full Time Hours:Monday - Friday, 9... ...credentialing.May direct and lead the work of others.May manage and coordinate administrative programs and office activities.Create...Hourly payFull timeWork at officeImmediate startMonday to FridayDay shift
Acadia Healthcare
Springfield, MA22 hours ago - ...Now Hiring: Full-Time Administrative AssistantBe the heart of our office at Caring Solutions, LLC. Are you organized, compassionate, and passionate about helping others?At Caring Solutions, LLC, we know that outstanding care starts with a strong support team behind the...Weekly payFull timeWork at officeLocal areaImmediate startMonday to FridayAfternoon shift
Caring Solutions
West Springfield, MA1 day ago $15 per hour
...Study Recipient to hold this position. Work Location Springfield Campus Department McQueary College of Health & Human Services Administration Hiring Range $15.00 per hour Sponsorship Information Applicants must be currently authorized to work for any employer in the...Hourly payFull timeWork at officeMonday to Friday
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Coordinator. Be the first to apply!
Related searches
- confidential administrative support Springfield, MA
- administrative support Springfield, MA
- remote administrative Springfield, MA
- administrative Springfield, MA
- work from home administrative Springfield, MA
- administrative clerical Springfield, MA
- administrative & business operations Springfield, MA
- administrative assistant scheduler - remote Springfield, MA
- administrative office technology Springfield, MA
- hybrid administrative Springfield, MA