Administrative Assistant

Administrative AssistantLocation: Springfield, MAOnsite Flexibility: Hybrid – Tuesday and Wednesday required in-office; remaining hours flexible Monday and/or ThursdayContract DetailsPosition Type: ContractContract Duration: 3 monthsPay Rate: $39.28 / Hour (USD)Shift / Schedule: Part-time, 20–25 hours per week; Monday through Thursday availability; Tuesday and Wednesday are required in-office days; daily working hours are flexible; office is closed on FridaysWork Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.Job SummaryProvide administrative support to Law Department staff. Maintain calendar activity, make travel arrangements and schedule appointments/meetings. Complete expense reconciliation reports. Address mail and may respond to routine requests or forward mail to others in the company more appropriate to take action. Provide back up to other administrative support professionals within the department as needed.Key ResponsibilitiesManage calendars and schedule meetingsCoordinate travel arrangementsPrepare and submit expense reportsProvide general administrative support to attorneys and the legal teamAssist with document preparation and other administrative tasks as neededRespond to inquiries (both written and verbal) as neededAble to prioritize workProvide back up to other administrative support professionals within the department as neededRequired SkillsStrong calendar management and scheduling experienceTravel coordination and expense reportingProficiency in Microsoft Office Suite, especially OutlookExperience using expense management/reporting toolsStrong organizational, communication, and multitasking skillsDemonstrates proficiency in word processing, calendar management, Microsoft Office applications, document creation, and financial applications and equipmentAbility to understand and apply technologyOpen to change as part of continuous improvement; learns from mistakes and identifies improvement opportunities; actively seeks information in face of ambiguityAddresses customer needs by involving the right resources if needed; asks questions to accurately identify customer needs; seeks feedback from customers and shares with the teamProvides appropriate level of detail during huddles and problem-solving meetings; listens actively and seeks clarifications to check for understanding; keeps updated with all team and employee communicationsSurfaces problems and issues with speed and accuracy; asks questions to clarify assignments and priorities; prioritizes activities in order to meet customer needs effectivelyUses standard work to identify opportunities for continuous improvement; suggests improvements to existing processes to support the customer effectively; supports improvement initiatives and is open to new ideasUses existing rules, procedures and standard work to guide actions; addresses issues in a timely manner and escalates them as necessary; considers the impact or consequence of actions and decisionsActively participates in team problem-solving discussions; shares data and information to understand the root cause of a problem; surfaces problems actively as improvement opportunitiesCreates a development plan with guidance from manager; accepts feedback without becoming defensive; focuses on continuous development of technical skills critical to the roleSupports accomplishment of team goals; shares information, experience and skills with other team members; helps and supports new and inexperienced employeesPreferred SkillsPrevious experience supporting attorneys or working as a Legal Administrative Assistant is preferredExperience in any industry is acceptable; legal experience is a plus but not mandatoryRequired ExperienceTypically has at least 3–5 years of related experienceBenefitsMedical, Vision, and Dental Insurance Plans401k Retirement FundImportant NotesInterview process: one panel interview, with a possible second interview with one or two attorneysW2 onlyAbout the ClientThis client is a leading financial services institution headquartered in the Springfield, MA area, offering a comprehensive suite of products including whole and term life insurance, disability income coverage, long-term care products, annuities, retirement planning, and wealth management services. With $312 billion in client assets under management and record statutory operating earnings in 2025, this is a financially strong organization serving policyholders and professionals across the U.S. The firm employs administrative professionals, legal support staff, financial analysts, and operations specialists who collaborate across business and legal departments.About GTTGTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.Job Number: 26-09602Industry: Administrative & Support