Executive Assistant - COO

Administrative Officer

Position Summary

Commitment to cultural competence, cultural sensitivity and meeting needs of customers with Limited English proficiency (LEP)

Conformance with policies governing Patients' Rights, HIPAA Privacy Rule, and other confidentiality of information.

Thorough knowledge of principles of effective communications, liaison with all levels of management and physicians.

Alertness and skill in recognizing activity demands prioritizing work as needed

Ability to maintain relationships that facilitate task accomplishment, cooperation and conflict resolution

Ability to receive guidance and supervision, to follow work rules. Safety practices and procedures and meet deadlines.

Provide supportive services to Administrative Officers, including general office duties and high volume of calls.

Professionally meet, greet and direct all key personnel and guests.

Coordinate and maintain calendars and schedules.

Manage and process bi-weekly payroll on Ultipro System for the administrative staff.

Facilitate the execution of all check requests, purchase requisitions, payroll authorizations and personnel requisitions from all medical departments.

Prepare, Type and distribute all correspondence.

Coordinate event planning and logistics.

Maintain up-to-date listings of Administrative Managers and Senior Cabinet Members.

Commitment to excellence in customer service

Commitment to educational mission

Manage the handling of confidential information appropriately and exercise care in safeguarding proprietary information

Coordinate and maintain filing system.

Interact with other departments and affiliated centers.

Perform any other duty within the express or implicit terms of the duties hereunder that may be necessary for the best interest of Wyckoff Heights Medical Center.

Ability to handle multiple tasks

Accuracy and efficiency

Strong organizational skills

Strong concentration skill

Efficiency in processing information either written or spoken

Ability to apply principles of logical thinking

Position Requirements

This position requires a minimum formal education of High School Diploma or equivalent and a minimum of 3 years job-related experience.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Wyckoff Heights Medical Center