Document Management Specialist

Document Management Specialist

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

The Kilns 3&4 Project is Urenco ChemPlant's Tails Management Facility expansion project. Urenco have chosen Bechtel as the Contractor to help deliver the expansion project. Bechtel is currently sourcing for a Document Management Specialist(DMS). Offers will be extended contingent upon the final selection.

Job Summary:

The Document Management Specialist will receive supervision from the Project Information Manager. They will provide a service to effectively support activities related to both document and information management and assist in ensuring quality and security aspects of information management is maintained. This position is designated as part-time telework per our global telework policy and may require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

Major Responsibilities:

• Collaborative working with and amongst different stakeholder teams.
• Delivery of document management process appropriate for each category and classification of document/drawing to ensure effective control and management of documents.
• Routine document management activities such as publishing, generating reports, generating and issuing transmittals, library management, etc.
• Provide guidance to project teams on best practice document management, and appropriate use of information systems.
• Manage and continuously improve the approach to monitoring and maintaining accuracy, alignment, and quality of meta data, suggesting improvements to processes where appropriate.
• Development and implementation of work processes to collect, organise, and deliver data to support project completion
• Provide oversight and assurance on subcontractor information processes to ensure compliance with requirements
• Production of dashboards and reports
• Take necessary care to properly protect the confidentiality, integrity, and availability of project information from unauthorised disclosure, modification, or destruction. Never knowingly put Client's information or information systems at risk*
• Provide guidance and/or coaching to project and or subcontractor team as necessary.
• Coordinate project close-out activities inclusive of all functional groups represented on project.

Education and Experience Requirements:

• Previous experience in working on technically complex projects where regulatory compliance is key
• Previous experience with data analysis and metadata management
• Must be familiar with UK regulation and legislation as it relates to records management and information security.
• Must be flexible and able to accept and quickly adapt to changes in work focus.
• Willingness and ability to travel to a different site for meetings

Required Knowledge and Skills:

• Demonstrable experience in performing in an information or document management role as well as the ability to demonstrate advanced proficiency using Microsoft Access, Excel, Visio, and Word.
• Must have significant experience in using 2 or more industry known content management systems
• Must be able to work well in a complex team environment and follow through on initiatives.
• Must be able to share knowledge and contribute to the project and team goals.
• Must possess and be able to demonstrate a high degree of individual initiative, discretion, and diplomacy.

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As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.