Project Assistant

Job Title

This person will support the pre-construction design build team, project implementation team and act as a resource for administrative tasks.

Essential Duties & Responsibilities

Project Booking receive bid documents from sales team & generate new project packets for the project implementation team.
Coordinate "kick off" meetings with Sales & Implementation teams
Take meeting minutes
Project Billing- Manage all project billing (Schedule of Values, progress billing, etc.).
Generate status updates on active projects.
Manage cost invoicing from vendors & subcontractors based on project manager requirements. Ensure cost gets posted to our internal accounting system.
Generate subcontracts per job requirements.
Perform routine clerical duties setting up new files, maintaining and organization of department files, reproducing documents, drawings, etc. for bid process and design production.
Generate Purchase orders
Create O&M (Close-out) docs per customer requirements.
Work with Project teams to generate change orders & deductive change orders.

Qualifications

Pursuing college degree or equivalent work experience.
Experience taking detailed meeting minutes.
2+ years' experience in back-office support.
Effective communications skills and ability to work well with a team.
Detail oriented, logical, and methodical approach to problem solving.
Excellent organizational skills.
Scheduling and planning experience.
Strong proficiency with Microsoft Office and Adobe Acrobat.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Geographic Disclosure

Compensation Range: $31 - $35 per hour
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.