Human Resources Manager

Human Resources Manager

Under the administrative direction of agency leadership, the Human Resources Specialist is responsible for administering and coordinating the full spectrum of human resources functions for the Office of the Oklahoma State Treasurer (OST). This position ensures compliance with agency policies and procedures, the Oklahoma Human Capital Management Act, applicable state and federal laws, and statewide administrative rules while supporting the agency's mission, vision, and values.

Position Responsibilities /Essential Functions

• Maintain complete confidentiality of all personnel matters and sensitive employee information.
• Research, interpret, and apply state and federal laws, administrative rules, and agency policies relating to personnel administration.
• Advise employees and management regarding personnel matters including FMLA, ADA, FLSA, employee relations, disciplinary actions, grievances, leave administration, and other employment issues.
• Prepare, process, review, and maintain personnel transactions in Workday, PeopleSoft, and other statewide systems.
• Maintain official personnel records in accordance with records retention requirements and applicable laws.
• Compile and maintain organization charts, salary schedules, emergency contact information, and other HR reports.
• Manage all phases of recruitment including position announcements, applicant screening, interview coordination, reference checks, and onboarding activities.
• Coordinate pre-employment activities including background checks, E-Verify, I-9 verification, degree verification, and other required documentation.
• Develop and revise job descriptions, interview questions, evaluation criteria, and related recruitment materials in collaboration with agency management.
• Complete job audits and assist with classification and compensation reviews.
• Process appointments, promotions, demotions, transfers, separations, and other personnel actions in compliance with applicable laws and policies.
• Assist in the development, implementation, revision, and maintenance of agency policies, procedures, and the Employee Handbook.
• Monitor legislative and Human Capital Management rule changes impacting human resources and recommend updates as needed.
• Review agency practices to ensure compliance with applicable laws, rules, and best practices.
• Administer and process agency payroll, including regular, supplemental, and off-cycle payrolls, ensuring accuracy and compliance.
• Audit timekeeping records and maintain employee leave balances in accordance with state laws, rules, and agency policy.
• Provide guidance to employees and supervisors regarding annual leave, sick leave, compensatory time, FMLA, and other leave programs.
• Serve as the agency Insurance Benefits Coordinator and liaison with OMES Employee Benefits and other benefit providers.
• Assist employees with insurance enrollment, benefit changes, retirement programs, workers' compensation, and related employee benefits.
• Serve as the primary point of contact for employee relations matters and work collaboratively with managers to resolve workplace issues.
• Administer grievance and complaint processes, including conducting research and investigations as necessary.
• Coordinate employee training and professional development opportunities, including mandatory supervisory training and continuing education requirements.
• Coordinate and monitor the agency's performance management process and provide guidance to supervisors and employees.
• Attend HR-related training and professional development programs to maintain current knowledge of employment laws and best practices.
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

Education and Experience

Requirements at this level consist of Bachelor's degree in Human Resources Management, Business Administration, Public Administration, or a closely related field and four (4) years of professional human resources experience; or an equivalent combination of education and experience.

Special Requirements:

• Core working hours for the Oklahoma State Treasurer are Monday through Friday, with full-time staff working 40 hours per week and participating in flex-time opportunities between the hours of 8:30 am and 5:00pm with management approval.
• All newly hired and rehired state employees are subject to a minimum 6-month up to 1-year probationary period.
• This position is FLSA Non-Exempt.

Valued Knowledge, Skills and Abilities

• Human resource management principles, policies, and procedures
• The Oklahoma Human Capital Management Act and related administrative rules
• Federal employment laws including FMLA, FLSA, ADA, and EEO requirements
• Recruitment, classification, compensation, payroll, benefits, and employee relations practices
• Statewide HR, payroll, and financial systems including Workday and PeopleSoft
• Interpret and apply laws, rules, policies, and procedures
• Maintain a high level of confidentiality and professionalism
• Communicate effectively both orally and in writing
• Organize and manage multiple projects simultaneously
• Exercise sound judgment and independent decision-making
• Establish and maintain effective working relationships
• Effectively utilize Microsoft 365, Workday, PeopleSoft, and other human resource information systems

Physical Demands and Work Environment

Work is typically performed in an office setting with exposure to moderate noise levels. While performing the duties of the job, employees are required to communicate, move about inside the office, perform keyboard and 10-key entries. This position requires long periods of remaining in a stationary position and daily use of a computer and phone

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.