Plumbing Office Administrator

Overview Job Title: Office Administrator / Administrative Assistant Location: Oceanside Job Type: Full-Time 830a-5pm Pay: $20 - $25 per hour Responsibilities Office & Administrative Support Answer incoming calls, schedule service appointments, and dispatch plumbers Communicate with customers regarding scheduling, estimates, and job updates Maintain customer records, job files, and service histories Prepare invoices, process payments, and follow up on past-due accounts Assist with payroll time tracking and employee records Order office supplies and manage vendor accounts Accounting & Reporting Enter invoices, expenses, and payments into accounting software QuickBooks and Housecall Pro Reconcile daily payments and assist with monthly reports Support basic bookkeeping and coordination with external accountant Compliance & Documentation (California-focused) Maintain contractor licensing, insurance certificates, and permits Track employee certifications and required documentation Assist with workers’ compensation, OSHA, and labor compliance paperwork Customer Service & Business Support Handle customer inquiries, concerns, and service follow-ups professionally Support marketing efforts such as online reviews, email reminders, and basic social media updates Assist ownership with special projects and business operations as needed Qualifications 2+ years of administrative or office experience (construction or trades preferred) Strong organizational and time-management skills Excellent phone etiquette and customer service skills Proficiency with Microsoft Office and/or Google Workspace Experience with scheduling software and accounting software preferred Ability to multitask in a fast-paced environment Knowledge of California employment or contractor requirements is a plus Physical & Work Requirements Ability to sit, stand, and work at a computer for extended periods Ability to communicate clearly in person and over the phone Occasional lifting of office supplies (up to 25 lbs) What We Offer Competitive pay based on experience Stable, year-round work with a local company Friendly, supportive work environment Opportunity to grow with the business Sick time, vacation pay, holiday pay, health insurance To Apply: Please send your resume and a brief cover letter to View email address on click.appcast.io #J-18808-Ljbffr Independent Plumbing And Drain Inc