Clerical Assistant I

Library Department Position

This position will be assigned to the library department. Candidates must be available to work the schedule below: Monday, Tuesday, Thursday, and alternating Friday/Saturday: 8:30am-5:00pm. Wednesday: 11:30am-8:00pm. The top salary range for this position currently reaches $66,436.78, plus an excellent benefits package! The position will receive a 5.0% salary increase in July 2027; bringing the top step salary to $69,758.64. This posting may close once a sufficient number of applications is received. Please apply immediately.

Under direct supervision, performs a wide range of duties which include assisting the public and performing clerical duties of routine nature; performs related duties as required.

Essential Job Functions

This is a journey level clerical position. While a wide variety of tasks may be assigned, each step usually fits a pattern, which has been established and explained before work is begun. Example of duties:

• Receives, prepares, stamps, routes, distributes and files a wide variety of materials and payments in accordance with prescribed program procedures; prepares collections for audits and deposit.
• Regularly receives the public on the phone and/or in person; provides routine, factual information and directs callers to appropriate offices/people.
• Types correspondence, lists, cards, addresses, labels and forms from written material; proofreads and/or corrects typed material for completeness and/or spelling; grammatical or punctuation accuracy.
• Conducts a simple record-keeping by transferring data, matching, sorting, tabulating and filing data and records; maintains cross-reference by assigning or checking filing codes or items based on material/document content; establishes and maintains records and a filing system in accordance with prescribed procedures which may include reviewing file for accuracy and completeness; searches for materials through use of indexes or file search.
• Collates/staples materials by hand or machine; folds; inserts and seals materials in envelopes.
• Operates a variety of office equipment, such as photocopiers, word processors.
• May handle information regarding controversial matter or affairs of a sensitive nature with diverse implications.
• Operates cash register, computer terminals adding or calculating machines.
• Provides temporary and vacation relief in similar occupational fields as necessary.

Qualification Guidelines

Knowledge of: Working knowledge of office methods and procedures; office equipment operation; public contact techniques. Skills/Abilities: Use correct English grammar, punctuation, and spelling; proofread; understand and follow verbal and written instructions; alphabetize or numerically/chronologically sort materials; operate a variety of office equipment; receive the public in person and over the phone; establish and maintain cooperative working relationships. Experience and/or Education: Any combination of experience and/or training in the clerical occupational field which demonstrates the attainment of journey level skills as well as an orientation to the office work environment. Education equivalent to graduation from high school is desirable.

Physical Demands and Work Environment

Ability to lift up to 15 pounds is required. Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, crouching and stooping in the performance of daily office activities. The position also requires grasping, repetitive hand movement, and fine coordination in retrieving and entering data using a computer keyboard. Additionally, the position requires near and far vision in reading work related documents and using the computer, and acute hearing is required when providing phone and personal service. Employee generally works indoors. Environment is generally clean with limited exposure to conditions such as dust, fumes, or odors. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones and/or members of the public. The duties, skills, and demands described here are representative of those that must be met to successfully perform the essential functions of the job. When appropriate, reasonable accommodations may be made to enable individuals with a disability to perform the essential functions of the position.

Selection Process

Applicants must complete an application online prior to the final filing date. Applications will be screened for qualifications, appropriate background, and only the most qualified will be invited to participate in the examination process. Successful candidates must achieve a minimum passing score. Applicants will be notified by e-mail as to the interview date, time, and location. The examination process will include: Oral interview weighted at 100%. Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as part of the selection process. Candidates who do not pass will be disqualified and removed from the eligibility list. Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) business days prior to the examination date.