Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a real estate property and facilities management organization in West Palm Beach, Florida. This contract opportunity with permanent potential is ideal for someone who can manage day-to-day payables with accuracy, stay organized in a fast-moving environment, and contribute quickly to the team. The role focuses on full-cycle invoice processing, payment support, and maintaining reliable financial records for property-related operations.

Responsibilities:
• Handle the complete accounts payable process, from receiving invoices through final payment and record retention.
• Review and assign proper general ledger or property-related codes to invoices to ensure accurate financial tracking.
• Prepare and process vendor payments through ACH transactions, check runs, and other approved payment methods.
• Verify invoice details, resolve discrepancies, and communicate with internal teams or vendors to address payment issues.
• Maintain organized accounts payable files and support accurate documentation for audits and reporting needs.
• Use Excel for routine tracking, reconciliations, and payables-related reporting tasks.
• Work within the company’s property management platform, including Vantaca, to enter, update, and manage payable transactions.
• Assist the team in meeting payment deadlines while supporting a smooth onboarding period and a fast start to the assignment.• Experience managing full-cycle accounts payable in a detail-focused business environment.
• Ability to code invoices accurately and apply appropriate account classifications.
• Familiarity with processing ACH payments and coordinating scheduled check runs.
• Basic Excel skills, including the ability to organize and review financial information.
• Background in property management, real estate, or a related industry is strongly preferred.
• Strong attention to detail with the ability to handle deadlines and a steady volume of transactions.
• Comfort learning new systems quickly; prior exposure to Vantaca is helpful, though training can be provided.