Accounts Payable Specialist for Nonprofit

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ORGANIZATIONAL BACKGROUND

PACE is a local community nonprofit founded in 1976 originally to provide job training and placement services for the Asian Pacific Islander communities in Los Angeles. PACE has since expanded into a variety of service areas, all tailored to meet the growing and changing needs of the multi-ethnic communities in Los Angeles County. Now, in addition to job training and employment services, significant PACE programs encompass: business development; early childhood education (Head Start); financial education and asset building; housing and rehabilitation services; weatherization and energy-conservation programs; and affordable housing development. PACE serves more than 60,000 people each year with our wide scope of services with approximately 350+ staff. PACE is recognized as a leader in addressing problems of poverty and economic inequity in ethnic minority communities and has a reputation for being responsive to community needs and is known for creating innovative solutions to the myriad of challenges faced by our clients. Learn more about PACE .

JOB SUMMARY

PACE is seeking an experienced and detail-oriented Accounts Payable Specialist to join the organization and team. The Accounts Payable Specialist will be responsible for processing all invoices received for payment and for managing the payment of all creditors in an accurate, efficient, and timely manner. The position will manage accounts payable functions such as invoice processing and check disbursements for several programs. The position will prepare deposit slips and make bank deposits for various programs. The position will prepare adjusting journal entries and may work on purchasing functions such as preparing purchase requisitions and/or purchase orders for Administration. Work will involve collaborating and connecting with internal and external stakeholders. This is a great opportunity for those looking to enter the nonprofit sector or continue growth. You will have the opportunity to build a fulfilling career while making a real difference in the community!

JOB RESPONSIBILITIES:

Process outgoing payments in compliance with financial policies and procedures Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements Facilitate payment of invoices due by sending bill reminders and contacting clients, if any Understand expense accounts and cost centers Understand compliance issues around accounts payable process (W-9, sales and taxes) Familiar with MIP Sage Accounting system Generate and verify accuracy of the weekly Accounts Payable Aging report. Respond to questions and make calls regarding billing problems; act as a liaison between departments and vendors. May provide clerical support as needed. Prepare checks, check deposits, and make bank deposits at various banks. Preparation and issuance of 1099 forms. Support the annual audit and funding source monitoring activities by providing supporting documentation to support payments, receipts, and general ledger journal entries. Assist with Non-Federal Share Assist with contract audits, corporate audits, including A-133 and SEFA. Other tasks as assigned by Controller or Supervisor

SKILLS AND QUALIFICATIONS:

Minimum High School Diploma or GED, AA degree or higher preferred Minimum two (2) years of experience in an Accounting role such as Accounting Clerk, AP, Bookkeeper, or Staff Accountant required. Experience in fund accounting highly desirable. Microsoft Office knowledge is a must Must be proficient in Microsoft Excel MIP experience a plus but not required Experience in fund accounting or nonprofits a plus but not required

SPECIAL REQUIREMENTS:

Must satisfactorily pass background and employment/reference check COVID vaccination required; must have two-dose series of Pfizer or Moderna or a single-dose of Johnson & Johnson. Those that need a medical or religious exemption must reach out separately. Applications will be reviewed on a rolling basis until the position has been filled.

PHYSICAL DEMANDS:

The working conditions and physical demands of this position will be those that must be met to successfully perform the essential duties of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The physical environment the incumbent will work in is typically an office environment with moderate noise levels that would be expected in that type of work environment. Representative physical demands of the job include: normal vision and hearing, standing for extended periods, sitting for extended periods, kneeling and stooping, manipulating objects with hands, reaching overhead, and occasionally lifting and carrying objects weighing up to 25 pounds. PACE is a private not-for-profit corporation that provides employment, small business assistance, and education, housing, energy, environmental, and other community services in the Los Angeles City and County areas. PACE is an equal opportunity and affirmative action employer. #J-18808-Ljbffr Pacific Asian Consortium in Employment (PACE)