Full-Charge Bookkeeper - Construction Accounting and Payroll

A successful specialty contracting and custom fabrication organization is seeking an experienced Full-Charge Bookkeeper to take complete ownership of its daily accounting and payroll operations.

This is an independent, hands-on accounting position that reports directly to the CEO. The Full-Charge Bookkeeper will be the primary person responsible for maintaining the company’s books and will not report to a Controller. 

Primary Responsibilities Full-Cycle Accounting

• Manage accounts payable, accounts receivable, general ledger activity, and other daily bookkeeping functions.
• Process vendor invoices and monitor customer billing and payments.
• Complete bank and credit-card reconciliations.
• Maintain complete, accurate, and well-organized accounting records.
• Lead the monthly closing process and resolve account discrepancies.
• Prepare monthly financial reports, including profit-and-loss statements, balance sheets, and cash-flow statements.
• Maintain appropriate financial controls and recommend improvements when necessary.
• Provide the CEO with accurate and timely information regarding the company’s financial position.

Payroll Administration

• Process weekly payroll accurately and on schedule for the company’s employees.
• Manage payroll tax withholdings, garnishments, benefit deductions, and related adjustments.
• Maintain organized payroll documentation and employee records.
• Protect confidential employee, compensation, payroll, and financial information.
• Research and correct payroll discrepancies promptly.

Construction Accounting and Job Costing

• Maintain accurate job-cost records for active construction and contracting projects.
• Assign labor, materials, vendor expenses, and other costs to the appropriate projects.
• Work with project managers to confirm project-related financial information.
• Monitor project costs and assist with identifying budget or billing discrepancies.
• Coordinate vendor billing and help maintain productive vendor relationships.
• Prepare and process AIA billing documents and payment applications when required.
• Support accurate reporting of project profitability and financial performance.

Compliance and External Accounting Support

• Maintain certificates of insurance, workers’ compensation records, and other required compliance documentation.
• Prepare and maintain sales-tax records and support applicable tax filings.
• Track financial documentation needed for regulatory and business requirements.
• Coordinate with the company’s outside CPA for year-end tax preparation.
• Organize and provide financial records for audits, reviews, and reporting requests.
• Assist the CEO and external accounting partners with financial schedules and supporting documentation.

Process Improvement

• Evaluate accounting and payroll workflows for opportunities to improve accuracy and efficiency.
• Strengthen recordkeeping practices and internal financial controls.
• Use appropriate technology, automation, and artificial intelligence tools to streamline recurring administrative and accounting tasks.
• Develop organized procedures that support continued company growth.

Required Qualifications

• At least five years of full-charge bookkeeping experience.
• Direct experience with construction, contracting, or project-based accounting.
• Strong working knowledge of construction job costing.
• Hands-on experience processing employee payroll.
• Proficiency with QuickBooks and Microsoft Excel.
• Thorough understanding of accounts payable, accounts receivable, general ledger accounting, reconciliations, month-end close, and financial reporting.
• Ability to independently manage accounting responsibilities from transaction entry through financial statement preparation.
• Exceptional attention to detail and a consistent record of producing accurate work.
• Strong judgment and discretion when handling confidential employee and financial information.
• Excellent organizational, communication, and follow-through skills.
• Ability to manage deadlines and priorities with minimal supervision.
• Willingness to use technology and automation to improve accounting and administrative processes.

Preferred Qualifications

• Previous bookkeeping experience within construction, specialty contracting, manufacturing, or custom fabrication.
• Experience using Paycom or a comparable payroll platform.
• Experience processing payroll for 90 or more employees.
• Familiarity with AIA billing and construction payment applications.
• Notary Public certification.
• Bilingual communication skills.