Administrative Assistant 3

Salary : $2,387.00 - $4,089.00 Monthly
Location : Monroe, LA
Job Type: Classified
Job Number: 224433
Department: University of LA - Monroe
Opening Date: 08/05/2026
Closing Date: 8/18/2026 11:59 PM Central


About this Job
At the University of Louisiana Monroe, you're more than an employee; you're part of a vibrant campus community committed to growth, innovation and student success. ULM offers a supportive work environment, competitive benefits and opportunities for professional development, all in the heart of Northeast Louisiana. Whether you're advancing your career or just starting out, ULM is a place where your work truly matters.


An Ideal Candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Communicating Effectively : The ability to convey information, ideas and emotions using structured communication methods that promote understanding and engagement.

Minimum Qualifications
Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification


The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Provides secretarial support for the Interim. Maintains department's budget books. Composes and types correspondence. Schedules meetings/conferences.
• Performs clerical support for any situations involving faculty/staff such as typing acceptance of resignations, appointment letters, processing payroll actions forms, preparing pre-approval forms to fill vacant positions, monthly leave reports, check requests, etc. Checks all travel advances, travel authorizations, and travel expense forms.
• Prepares and maintains payroll information, timesheets, and monthly leave reports for undergraduate student employees, graduate work-study, tutors, supplemental instruction, Emerging Scholars, faculty and peer leaders of UNIV 1001 classes.
• Responsible for organizing, maintaining and updating of personnel files and general files in a manner that protects privacy while keeping records current.
• Maintains records for UNIV 1001 changes in class schedules. Participates in the collection of data. Creates reports and maintains student files.
• Assigns and updates advisees to advisors in the system. Runs reports of all programs as needed.
• Greets students and visitors.
• Confers daily in person, by phone, and online with the general public, students, faculty, and staff. Directs telephone calls to the proper personnel. Schedules appointments for students with the appropriate advisor.
• Assists individuals regarding matters that may arise in the administration of office policies, university policies, procedures, and services.
• Responsible for supervision and use of all office equipment; monitoring and ordering supplies.

Position-Specific Details:
Appointment Type: Probational
Location: This position is located on ULM's main Campus in Monroe, LA
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.


To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:
Please contact Jenny Jones (View email address on click.appcast.io) for more information
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.


As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at


Parental Leave - Up to six weeks paid parental leave
More information can be found at


Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (),
• Louisiana School Employees Retirement System (), among others

01


CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.
• I share main ideas clearly and adapt to the audience when reminded.
• I communicate clearly, listen actively, and explain complex ideas well.
• I craft messages that connect, inspire, and drive action across audiences.

02


CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03


DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

04


DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05


ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

06


ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question