Administrative Assistant 4

Administrative Assistant 4 The Louisiana Department of Insurance is seeking a detail-oriented and highly professional Administrative Assistant 4 to support key functions within the Office of Financial Solvency. In this role, you will serve as the confidential administrative assistant to the Deputy Commissioner, providing advanced administrative support and helping ensure the efficient operation of the office. This position plays a vital role in supporting the financial oversight and regulation of insurance companies operating in Louisiana through effective coordination, communication, and administrative oversight. If you are organized, dependable, and comfortable handling sensitive information while supporting executive leadership, we encourage you to apply! The ideal candidate possesses the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers. Preferred Competencies: Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit. Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change. Demonstrating Business Acumen: The ability to apply business insight, data, and strategy to make informed decisions and achieve organizational goals. Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness. Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Duties: Serve as the confidential administrative assistant and special assistant to the Deputy Commissioner. Assist with division planning efforts by supporting the development and implementation of short- and long-term goals and objectives. Manage the Deputy Commissioner's calendar, including scheduling interviews, meetings, presentations, and other official appearances. Prepare, proofread, and process routine and non-routine correspondence of a confidential nature for the insurance industry, the public, Department staff, and other stakeholders. Serve as the primary point of contact for calls, visitors, and inquiries directed to the Office of Financial Solvency, ensuring appropriate routing and timely follow-up. Create reports and compile confidential data to support executive decision-making and division operations. Organize and maintain office files, correspondence, records, and administrative documentation in accordance with record retention requirements. Receive, screen, and distribute incoming mail, exercising independent judgment to identify items requiring priority or executive attention. Maintain payroll and timekeeping functions for the Office of Financial Solvency, ensuring accuracy and timely submission. Coordinate travel arrangements and prepare travel reimbursement documentation for the Deputy Commissioner. Serve as the Safety Warden for the division or assigned area, assisting with the implementation of the Department's safety program and coordinating emergency procedures as needed. Support special projects and perform other related duties as assigned by the Deputy Commissioner or Office leadership. Position-Specific Details: Division/Location: Office of Financial Solvency Appointment Type: Probational Career Progression: This position will be filled as an Administrative Assistant 4 Compensation: The salary will be determined based on qualifications and experience within the established pay range. How To Apply: NO CIVIL SERVICE exam is required to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information: For further information about this vacancy, contact: Dr. Phillip Donagriche Human Resources Division Louisiana Department of Insurance P.O. Box 94214 Baton Rouge, LA 70804 View email address on click.appcast.io Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.