Executive Assistant

Executive Assistant

The Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic executive-level support to the Regional Talent Solutions & Business Outreach Division. This position will organize office operations, manage the workflow of division, and have the ability to thrive in a fast-paced, high-demand environment.

Responsibilities:

• Manage and prioritize division workflow
• Manage office budget by tracking and forecasting expenses each month
• Approve and forward expense reimbursements for division staff to VP for final approval
• Process vendor payments
• Assist with travel arrangements for staff
• Performs research, edits, and prepares drafts of correspondence and presentations
• Identifies process improvements and implements changes, as necessary, to expedite workflow
• Coordinate staff onboarding by scheduling training meetings and ensuring staff have appropriate materials and equipment
• Assist Vice President with division operations, reporting and communications by taking notes, drafting official meeting minutes, managing logistics for meetings, and assisting with preparing and maintaining documentation

Skills:

• Exceptional grammar, punctuation, and proofreading skills
• Ability to lead, manage, and train others
• Ability to respond in a flexible manner and reprioritize as situations change
• Strong communication skills (verbal and written)
• Strong organizational skills and exceptional attention to detail
• Ability to maintain strict confidentiality and professionalism
• Demonstrated experience exercising discretion and independent judgement with respect to matters of significance
• Demonstrated ability to manage multiple priorities
• Demonstrated ability to adapt to new technology and acquire new skills
• Knowledge of the public service sector and state and local government desired

Experience:

• Experience using Microsoft Office, especially Excel and Advanced PowerPoint
• Experience using Salesforce preferred
• Extensive administrative experience in an executive environment

Being authorized to work in the U.S. is a precondition of employment. VEDP uses the E-Verify system and does not provide sponsorship.

All candidates must apply through our website. A valid Virginia driver's license is required. Application deadline: June 19, 2026. Salary Minimum: $60,000.

VEDP is an Equal Opportunity Employer. All applicants are considered for employment without regard to race, sex, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, genetics, or against otherwise qualified individuals with disabilities. It is VEDP's intent that its employment and personnel policies and practices conform to all applicable federal, state, and local laws and regulations regarding non-discrimination and affirmative action. Applicants requiring more information or requiring assistance may contact VEDP Human Resources.