Sr. Administrative Assistant

Job Description

Job Description

We are looking for an experienced Sr. Administrative Assistant to provide high-level support to leadership within a mission-driven editorial nonprofit in Bethesda, Maryland. This Long-term Contract position follows a hybrid schedule with three days in the office and two days remote, offering a balance of in-person collaboration and flexibility. The person in this role will help keep daily operations organized through strong coordination, effective communication, and dependable administrative support.

Responsibilities:
• Manage complex calendars for senior leaders, including scheduling meetings, resolving conflicts, and adjusting priorities as business needs change.
• Prepare, format, and organize reports, presentations, and other documents to support leadership decision-making and departmental activities.
• Coordinate travel plans and related logistics, ensuring itineraries, reservations, and supporting details are accurate and delivered on time.
• Arrange conference calls, virtual meetings, and in-person sessions while confirming participants, materials, and meeting readiness.
• Monitor and replenish office supplies by tracking inventory levels and placing orders to support smooth day-to-day operations.
• Provide broad administrative support such as handling correspondence, maintaining organized records, and assisting with special projects as assigned.
• Support documentation processes, including the preparation and organization of export-import related materials when needed.
• Serve as a reliable point of coordination across internal teams to help leadership stay informed, prepared, and on schedule.• Proven experience in a senior administrative or executive support role.
• Strong calendar management skills with the ability to handle multiple priorities efficiently.
• Experience arranging business travel and coordinating related logistics.
• Proficiency in preparing reports, correspondence, and detail-oriented business documents.
• Ability to organize conference calls and meetings with strong attention to detail.
• Familiarity with office supply coordination and general administrative operations.
• Experience working with export-import documentation is preferred.
• Excellent written and verbal communication skills with a high level of discretion.