Recruiter Assistant

Recruiter Assistant

Chicago, Illinois

Category: Administrative

Job Type: Contract

Location: Chicago, Illinois

Pay Rate: $25

Description

The Interview Scheduler plays a critical role in supporting the Talent Acquisition team by coordinating interview logistics across multiple departments, time zones, and locations. This role ensures a seamless, positive experience for candidates and hiring teams by managing complex calendars, communicating clearly and professionally, and providing administrative support throughout the hiring process.

Key Responsibilities

• Interview Coordination & Scheduling
• Partner closely with Recruiters, Hiring Managers, and interview teams to schedule phone screens, virtual interviews, and in-person interviews across multiple locations.
• Coordinate complex scheduling involving multiple interviewers, panel interviews, and shifting availability.
• Communicate interview details and expectations clearly to candidates and internal stakeholders.
• Manage calendar invitations, conference room reservations, virtual meeting links, and follow-up reminders.

• Candidate Experience & Communication
• Serve as a primary point of contact for candidates regarding scheduling, logistics, and next steps.
• Ensure timely updates and a smooth, positive candidate journey from initial scheduling through final interviews.
• Respond to scheduling changes or conflicts quickly and tactfully.

Required Skills & Qualifications

• Interview Scheduling Experience
• Prior experience coordinating interviews across multiple teams, locations, or time zones.
• Strong ability to navigate and manage competing priorities and shifting schedules.

• Attention to Detail & Multitasking
• Exceptional organizational skills with the ability to manage multiple requests simultaneously.
• High accuracy in managing logistics, documentation, and communications.

• Communication & Interpersonal Skills
• Professional and clear written and verbal communication.
• Ability to interact with candidates, hiring managers, and team members with professionalism, tact, and a customer-service mindset.

• Technical Skills
• Experience with Applicant Tracking Systems (ATS) and HRIS platforms.
• Proficiency with Outlook or similar calendar/scheduling tools.
• Comfortable with virtual meeting platforms (Teams, Zoom, etc.) and general office software.

Preferred Qualifications

• Experience supporting Talent Acquisition in a high-volume or enterprise environment.
• Familiarity with multi-location or multi-time-zone scheduling.
• Background in HR, Recruiting Coordination, or administrative roles in a corporate setting.