Administrative Assistant

Benefits 401(k) Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Training & development Vision insurance Medical, dental, vision, and 401(k) Administrative Assistant – Genwealth 360 Location: Long Beach, California — [On-site] Employment Type: Full-time Salary: $40,000 Benefits: Medical, dental, vision, and 401(k) About Genwealth 360 GenWealth 360 helps clients navigate their financial lives with clarity and confidence. We’re a collaborative, fast-moving team that values professionalism, accuracy, and great client experiences. The Role We’re seeking an organized, tech-savvy Administrative Assistant to keep our operations running smoothly. You’ll support executives and client-facing teams with scheduling, documentation, client onboarding, and day-to-day office coordination. What You’ll Do Calendar & Scheduling: Manage complex calendars, coordinate meetings across time zones, prepare agendas, and arrange travel and logistics. Client Support: Assist with onboarding tasks (forms, document collection, e-signature), track status in our CRM, and prepare meeting materials. Documentation & Reporting: Draft and format spreadsheets; maintain accurate digital filing and version control. Operations Coordination: Monitor and respond to shared inboxes, route inquiries, handle mail/shipping, and liaise with vendors. Expense & Record Management: Process reimbursements, reconcile receipts, and help maintain orderly records for audits and compliance. Meeting Execution: Set up conference/Zoom calls, take and distribute notes, and track follow-ups to completion. Data Entry: Enter/update client and prospect data; run simple reports and exports. Project Support: Assist with special projects (process documentation, event logistics, light research). What You’ll Bring 1-2 years in an administrative, office coordinator, or executive support role (professional services or financial services a plus). Proficiency with Microsoft 365 or Google Workspace, Zoom, Slack/Teams, and basic spreadsheet skills. Experience with e-signature tools (DocuSign/Adobe Sign). Impeccable organization, attention to detail, and follow-through; able to juggle priorities and meet deadlines. Professional communication—clear writing, polished client etiquette, and discretion with sensitive information. Comfort working in a fast-paced, highly collaborative environment. Nice to Have Financial services background or interest in learning the industry. Work Environment & Benefits Professional development and training opportunities. Medical, dental, vision, and 401(k). Compensation Range: $40,000 – $55,000 annual base. How to Apply Send your resume and a brief note on why you’re excited about GenWealth 360 to View email address on click.appcast.io with the subject line "Administrative Assistant – [Your Name]". Portfolio or work samples (e.g., formatted docs, templates) are welcome. #J-18808-Ljbffr