Administrative Assistant

Clerical Aide IIIUnder minimal supervision, the Clerical Aide III performs complex and varied clerical tasks, demonstrating independence in managing office functions. This role is responsible for supporting office operations, including managing the manager's calendar, answering phones, scanning and archiving records, and performing other general office duties.Example Of Duties:Coordinates and manages the manager's calendar, schedules appointments, and organizes meetings, ensuring that the manager's time is optimized and conflicts are avoided.Answers phones, takes messages, provides information, and routes calls appropriately.Scans, organizes, and archives records, ensuring all documents are accurately stored and easily accessible.Performs general office support duties including sorting, filing, routing, mailing, and processing forms and correspondence.Operates office equipment such as copiers, fax machines, and other office machines.May serve as a receptionist, greeting visitors and directing them to the appropriate person or department.Interfaces with other departments, vendors, and outside agencies, both in person and by phone, to facilitate smooth communication.Types forms, memorandums, and correspondence as needed, and may assist in preparing reports and compiling information for management.May assist with preparing and maintaining accounting records, ensuring accuracy in financial documentation.Enters data into systems and ensures that information is accurate and up to date.Requirements:High School Diploma or equivalentMust pass a backgroundIndh