Administrative Assistant Project Coordinator

Our client, a leading firm in Long Island City, NY is seeking a highly organized, proactive, and reliable Administrative Assistant/ Project Coordinator to provide high-level administrative and operational support to senior leadership. This is a great opportunity for someone who enjoys being the go-to person, managing multiple priorities, coordinating with clients, vendors, suppliers, and internal teams, and keeping projects moving from start to finish. Responsibilities Manage multiple residential and corporate projects, keeping timelines, details, and deliverables on track. Communicate with clients regarding quotes, scheduling, project updates, deliveries, pickups, and service appointments. Coordinate with vendors, suppliers, drivers, foremen, and production staff, while ordering and tracking project materials and supplies. Prepare quotes and work orders, maintain accurate project files and documentation, and follow up on approvals and outstanding items. Identify potential delays or issues, proactively work toward solutions, and escalation to the owner when needed. Qualifications Strong organizational and time-management skills with the ability to manage multiple projects simultaneously. Excellent written and verbal communication skills. A proactive, follow-through-oriented approach—you naturally keep track of what needs to happen next. Strong attention to detail and accuracy. Ability to communicate professionally with clients, vendors, and team members. #J-18808-Ljbffr Taylor Hodson Staffing