Document Control Specialist

Document Controls Specialist

FST Technical Services serves the needs of the growing worldwide Semiconductor/Microelectronics and Life Sciences industries. We are looking for an experienced Document Controls Specialist to join our team in the Triangle area of North Carolina. Position Deliverables:

• Supervise and coordinate daily work of the records staff, by planning, scheduling and assigning work tasks.
• Ensure workflows are accurately followed to ensure compliance.
• Assists in orientation, training and cross-training of staff.
• Assists in documenting processes for industrial construction inspection projects.
• Files, audits, receives, distributes, tracks and maintains incoming and outgoing document tracking system of confidential and non-confidential construction documents according to established procedures and standards for security and document organization.
• Support & maintain branch inventory control for testing, safety & IT equipment.
• Support & maintain office & staff supplies
• Support & execute shipping / receiving of deliveries at the Durham office
• Familiar with standard concepts, practices, and procedures within document control or construction document control field.
• Coordinate activities in the information that is received, stored, and retrieved.
• Ensures security and preservation of records in construction information management center.
• Assists Project Team in requests for project information, active and historical.
• Ensures standardized functional systems (labeling, PFI, data entry, email notifications, customer responses, detailed filing) are used by records technicians and are effectively used.
• Follow the established controlled vocabulary file system coding within the Project File Index. Sorts, classifies, and code material for filing.
• Accurately log, date/time stamp all incoming and outgoing construction information into the construction information management database.
• Must be proactive and actively engaged in supervision of day-to-day activities.
• Performs a variety of tasks and strong multi-tasking skills.

Minimum Requirements & Expectations:

• Education/ Experience
• At least 2 years' experience in records management and/or construction records management.
• Requires a high school diploma or its equivalent and at least 4 years of experience in the field or in a related area.
• Skills
• Ability to identify, plan and organize work and adjust to on-going schedule changes.
• Knowledge of records management principles and procedures.
• Knowledge of records systems including classification, correspondence control and project file index (Taxonomy) and equipment usage.
• Ability to work under high pressure situations.
• Strong customer service skills.
• Strong data entry skills with an eye for details and accuracy. Proficient in MS Office applications; Outlook, Word, Excel and Access

Work Environment Standard office environment at the Durham office location for the majority of the time, 5 days a week. Also, time spent on active construction site requiring PPE, physical activity, and extended hours as needed. Walking long distances, working in confined spaces and working at heights is expected.