Administrative Assistant

Administrative AssistantBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.Pendleton Correctional Facility is a maximum-security facility located in Pendleton, Indiana, housing incarcerated adult males. The facility also operates an adjacent minimum-security dormitory. While the campus has historic origins, it includes updated housing units and medical areas that support modern correctional operations. Incarcerated individuals can participate in educational programs, GED preparation, and literacy courses. Additional opportunities include substance abuse treatment, parenting courses, and vocational training in auto body repair and printing. Staff emphasize safety, accountability, and skill development.Salary: The salary for this position traditionally starts at $37,648.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.A Day in the Life: The essential functions of this role are as follows:Provides advanced administrative support to an agency, department, or facility.Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.Administers staff functions in support of program area.Aids program administrator in applying agency or department policies and procedures.Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areasThe job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.What You'll Need for Success: Individuals in this role should minimally be able to articulate or demonstrate the following:Specialized knowledge of theories, principles, and practices of administrative management.Working knowledge of state governmental administrative structure.Working knowledge of assigned program area.Organizational skills with the ability to prioritize tasks effectively and multitask.Ability to coordinate and motivate professional and support personnel.Ability to communicate, both orally and verbally, with diverse public.Attention to detail and proofreading skills.Ability to establish cooperative work relationships.Ability to analyze, update and write procedures and policies.A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. Individuals should have the ability to perform essential functions with or without reasonable accommodation.Supervisory Responsibilities/Direct Reports: This role may be utilized in a supervisory capacity based on agency needs.Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes:Three (3) medical plan options (including RX coverage) as well as vision and dental plansWellness Rewards Program: Complete wellness activities to earn gift card rewardsHealth savings account, which includes bi-weekly state contributionDeferred compensation 457(b) account (similar to 401(k) plan) with employer matchTwo (2) fully-funded pension plan optionsA robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election yearsEducation Reimbursement ProgramGroup life insuranceReferral Bonus programEmployee assistance program that allows for covered behavioral health visitsQualified employer for the Public Service Loan Forgiveness ProgramFree Parking for most positionsFree LinkedIn Learning accessEqual Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.