Executive Assistant to the Chief Executive Officer

This is not a traditional administrative role. You will serve as a strategic partner to the CEO from our Portland headquarters: managing priorities, coordinating operations, overseeing communications, and working directly with leadership on confidential initiatives, client engagements, board preparation, and growth.

Institutions define the future. We help strengthen them.

Fractional Coordinator is building the next generation of civil rights compliance. We provide senior fractional leadership, independent investigations, certified training, strategic consulting, and OnePointe, our AI-native case management platform, to colleges, PK-12 school districts, workplaces, and government agencies across the United States.

We are looking for an exceptional Executive Assistant who thrives in fast-paced, high-growth environments. This is not a traditional administrative role. You will serve as a strategic partner to the CEO, helping manage priorities, coordinate operations, oversee communications, and ensure the organization executes at the highest level.

You’ll work directly with leadership on confidential initiatives, client engagements, board preparation, recruiting, events, product launches, and business development. The ideal candidate is highly organized, proactive, intellectually curious, and able to anticipate needs before they arise.

This is an opportunity to join a company at an early stage and help build a category-defining organization.

What You’ll Do

• Manage the CEO’s calendar, travel, meetings, and strategic priorities.
• Coordinate internal and external communications on behalf of leadership.
• Prepare executive briefings, presentations, reports, and meeting materials.
• Track key initiatives and ensure projects remain on schedule.
• Assist with recruiting, onboarding, and candidate coordination.
• Support business development efforts, proposals, and client communications.
• Coordinate conferences, training programs, and executive events.
• Maintain confidential records and sensitive information with discretion.
• Organize board materials and executive documentation.
• Improve operational processes and recommend efficiencies across the organization.
• Work closely with leadership on special projects that span operations, legal strategy, technology, and growth.

What We’re Looking For

• 3-7 years of experience supporting senior executives or founders.
• Exceptional written and verbal communication skills.
• Outstanding organizational and project management abilities.
• Strong judgment and ability to handle confidential information.
• Ability to prioritize competing demands with minimal supervision.
• Experience using Google Workspace, Microsoft Office, Slack, Zoom, Notion, and modern productivity tools.
• Comfortable learning AI tools and other emerging technologies.
• Highly detail-oriented with excellent follow-through.
• Professional presence and customer service mindset.
• Ability to work independently in a fast-moving startup environment.

Preferred Qualifications

• Experience supporting executives in consulting, legal, technology, education, or professional services.
• Experience coordinating events or executive travel.
• Familiarity with CRM or project management software.

Why Join Fractional Coordinator?

You’ll join a mission-driven company transforming how institutions manage civil rights compliance and organizational integrity.

We Offer

• Competitive salary
• Health benefits (as implemented)
• Flexible remote work
• $100 quarterly home office reimbursement
• Professional development opportunities
• Direct access to executive leadership
• The opportunity to help build a rapidly growing national company

We value judgment over credentials, though the credentials help. If this sounds like your practice, we would like to hear from you.

Apply on Wellfound →