Senior Administrative Assistant

Full-time onsite administrative role supporting the VP of Biological Research at AbbVie's Irvine location. Manages complex calendars, meeting logistics, travel arrangements, expense reporting, and departmental events while handling confidential information with minimal supervision.

Responsibilities

• Manage VP's calendar, schedule appointments, resolve conflicts, and coordinate meeting logistics
• Plan and organize departmental meetings, events, site visits, and offsite activities
• Prepare business correspondence, reports, and presentations independently or from instructions
• Coordinate travel planning including flights, hotels, transportation, and itinerary preparation
• Process expense reporting, track receipts, and reconcile reimbursements for senior leaders

Requirements

• 10-12+ years of increasingly responsible administrative and secretarial experience
• Advanced proficiency with Microsoft Outlook, PowerPoint, Excel, Word, and online databases
• Experience coordinating multi-layered travel with financial forecasting and expense tracking
• Excellent written and verbal communication skills across all management levels
• Ability to work independently, prioritize multiple tasks, and maintain strict confidentiality
• Proven experience navigating cross-functional organizations and building collaborative relationships