Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a financial services organization in Orlando, Florida. This position plays an important role in keeping administrative workflows organized, coordinating communication with international contacts, and assisting with document handling and office supply management. The ideal candidate is dependable, detail-oriented, and comfortable managing a variety of clerical and support tasks in a fully onsite environment.

Responsibilities:
• Coordinate correspondence and ongoing communication with the international office to ensure timely information sharing and follow-up.
• Manage orders for office materials such as stationery, envelopes, sleeves, and check stock to maintain adequate inventory levels.
• Prepare and process certified mailings and complete post office runs as needed for business operations.
• Organize and distribute K-1 documents to tax preparers with accuracy and attention to deadlines.
• Provide backup assistance to the accounting clerk during busy periods or when additional administrative support is required.
• Handle general office administrative duties, including data entry, document organization, and routine clerical support.
• Prepare and submit annual state filing reports for multiple business entities in accordance with required deadlines.
• Support inbound call handling and assist with day-to-day front office and administrative needs in a detail-oriented manner.

• Prior experience in an administrative assistant, office support, or similar clerical role.

• Ability to manage multiple tasks efficiently while maintaining strong attention to detail.

• Comfortable handling inbound calls, written correspondence, and routine business communication.

• Proficiency in data entry and general administrative office procedures.

• Strong organizational skills with the ability to track deadlines and complete time-sensitive assignments.

• Detail-oriented demeanor and ability to work effectively in a business office environment.

• Availability to work fully onsite in Orlando, Florida.

• Experience supporting accounting or finance-related administrative tasks is preferred.

100% in office is required

Business professional attire is required every day