Project Assistant

Rise To The Challenge

Join us as we Rise to the Challenge

At KCI, we're building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us.

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #50 on Engineering News-Record's list of the Top 500 design firms in the nation.

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply. KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Duties, Responsibilities & Other

The Project Assistant provides administrative and operational support to Project Managers and project teams on data center and power generation projects, working closely with the Senior Project Assistant to support day-to-day project activities. This role plays a key part in maintaining organized project documentation and supporting the overall efficiency of the project team. This is a fully in-office position based out of our Sparks, MD office.

Responsibilities include:

• Provide administrative support to Project Managers and project teams, working closely with the Senior Project Assistant to prepare, format, edit, and manage project documents, reports, contracts, and other project-related materials.
• Perform quality assurance and quality control (QA/QC) reviews of documents to ensure accuracy, consistency, grammar, punctuation, formatting, and adherence to company templates and standards.
• Assist with drafting, proofreading, and editing project communications, including emails, correspondence, meeting materials, proposals, reports, presentations, and other client deliverables.
• Support project coordination activities, including scheduling meetings, preparing agendas, documenting meeting notes, tracking action items, and assisting with project deadlines and deliverables.
• Maintain organized electronic project files and support document management, filing, and version control processes to ensure project information is accurate and accessible.
• Provide general project support to help maintain team efficiency, including assisting with administrative tasks, documentation, and other project-related activities as needed.

Specialized Skills Preferred:

• Minimum 1 year of administrative or project support experience in a professional services, engineering, construction, or consulting environment preferred.
• Strong written communication skills with exceptional attention to detail, including experience with document editing, proofreading, formatting, and QA/QC reviews.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks, manage deadlines, and support project teams in a fast-paced environment.
• Experience working with project documentation, including reports, contracts, proposals, or other technical materials preferred.

Qualifications

• High school diploma is required; bachelor's degree preferred.
• Pre-employment drug screening and background check are conditions of employment. Motor vehicle checks may be required based upon position.