Administrative Assistant

Administrative Assistant

Software Guidance & Assistance, Inc., (SGA), is searching for an Administrative Assistant for a contract assignment with one of our premier SaaS clients in San Jose, CA. This role is fully onsite 5 days per week. Responsibilities include:

• Applying job skills and company policies and procedures to complete a wide range of administrative tasks. Work on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations. Normally receive no instruction on routine work and general instruction on new assignments.
• Booking travel arrangements
• Scheduling meetings
• Managing calendars
• Screening and prioritizing incoming mail requests
• Coordinating arrangements for seminars, workshops, meetings
• Plan and organize off-site team meetings

Required Skills:

• Expert-level Microsoft Outlook, including complex executive calendar management, meeting coordination, delegate access, shared mailboxes, and inbox management.
• Expert-level Microsoft Teams, including scheduling and managing meetings, collaboration, file sharing, and supporting virtual executive engagements.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, OneNote, and SharePoint.
• Experience supporting senior executives in a fast-paced environment.
• Strong organizational, communication, and project coordination skills.
• Ability to manage confidential information with discretion.
• Proven ability to prioritize competing requests and work independently.

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work.