Administrative Assistant

Administrative Assistant

Are you an organized multitasker who enjoys supporting a busy team and keeping operations running smoothly? Do you thrive in a professional environment, juggling a variety of responsibilities while maintaining a positive, customer-focused attitude? If so, you may be a great fit for FOX40.

Reporting to the Vice President/General Manager, this role provides comprehensive administrative, sales, and front-desk support. You will be the first point of contact for visitors and callers, while also assisting internal departments to ensure efficient daily operations.

Key Responsibilities:

• Provide front desk support, including answering phones, greeting visitors, and assisting employees.
• Support the Sales Department with daily administrative tasks.
• Manage and update station communication boards, meeting decks, and other station communications.
• Assist in planning events, coordinating station marketing events and logistics.
• Coordinate meetings, reserve conference rooms, and arrange refreshments as needed.
• Maintain organized files, records, documentation, draft correspondence, prepare documents, and assist with general clerical duties.
• Ordering all station supplies.
• Communicate clearly and professionally with visitors, clients, and staff.

Qualifications:

• 2+ years of office or administrative experience preferred.
• Strong proficiency with Microsoft Office Suite, Teams, Outlook, and familiarity with Photoshop and Adobe products.
• Excellent written and verbal communication skills.
• Experience with WideOrbit is a plus.
• Ability to prioritize tasks, manage deadlines, and work independently.
• Reliable, detail-oriented, and fluent in English.

Compensation - $22.00+/hr + benefits, commensurate with experience and skill level.

EEO Statement: All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

KTXL Fox40 will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if KTXL Fox40 is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

SCAM ALERT:

Please be aware candidates may be at risk of being targeted by scammers seeking personal data or money. Recruiters with Nexstar Media Group and its local stations will only contact you through official job boards, LinkedIn, or email with Nexstar.tv domain or official station email addresses (example:@wreg.com). Be cautious of any outreach claiming to be from Nexstar or its recruiters via any other messaging platforms or personal email addresses. We will not contact you using a @gmail email address. If you are unsure about the authenticity of a job inquiry or offer, email us at View email address on click.appcast.io.