Senior Administrative Assistant & Office Manager

Senior Administrative Assistant & Office Manager

We are seeking a highly organized and proactive Senior Administrative Assistant & Office Manager to provide dedicated support to the Senior Vice President of Investor Relations while serving as an office manager for the Boston office. This individual will play an important role in ensuring operational excellence, fostering a positive office environment, and supporting executive effectiveness.

Executive Support

• Provide primary administrative support to the Senior Vice President of Investor Relations.
• Manage a complex and dynamic calendar, including scheduling meetings, coordinating agendas, and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
• Prepare and maintain meeting materials, presentations, and other business documentation as needed.
• Support executive communications and assist with follow-up actions to ensure timely execution of priorities.
• Maintain a high degree of professionalism, discretion, and confidentiality when handling sensitive information.
• Provide onsite support to help manage schedules and ensure meetings and business priorities run smoothly.

Office Management

• Serve as the primary point of contact for the Boston office and help foster a welcoming, professional, and productive workplace experience.
• Coordinate office operations, vendor relationships, facilities requests, office supplies, and workplace services.
• Partner with Workplace Experience, Technology, Security, and other corporate teams to address office needs and ensure smooth day-to-day operations.
• Welcome and support visitors, clients, and employees within the office.
• Assist with planning and coordinating team meetings, events, employee engagement activities, and office-based initiatives.
• Support implementation and communication of office protocols, workplace policies, and employee resources.
• Help maintain an organized and collaborative office environment that supports employee engagement and business objectives.
• Support with new hire onboarding processes, including I-9 documentation.

What We Are Looking For

• 3+ years of experience in an Executive Assistant, Senior Administrative Assistant, Office Manager, or related support role.
• Experience supporting senior leaders and managing competing priorities in a fast-paced environment.
• Strong organizational, project management, and time management skills.
• Exceptional attention to detail and follow-through.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written and verbal communication skills with the ability to build relationships across all levels of the organization.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive matters with professionalism.
• Demonstrated problem-solving skills and a proactive, customer-service-oriented mindset.
• Ability to manage multiple priorities while maintaining accuracy and responsiveness.

This position is based in our Boston office and follows a hybrid work schedule. The successful candidate is expected to work onsite at least four (4) days per week, with flexibility to support in-person meetings, office operations, and business needs.

Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities.

We are committed to fostering an inclusive workplace where diverse perspectives, experiences, and identities are valued and celebrated.

We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.

What We Offer

We're proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq's overall success.

The base pay range for this role is $59,000 - $100,000. In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.

Nasdaq's programs and rewards are intended to allow our employees to:

• Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off
• Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts
• Care for Family: Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave
• Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days
• Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities

For more information, visit Nasdaq Benefits & Rewards Career page.