Administrative Assistant

Job Description

Job Description

AI Operations Support

Location: Orange, CA

Pay/Salary Range: $25 to $35 per hour DOE

Work Schedule: Monday to Friday, 10:00 am start, 8-hour day (longer days during the holiday rush)

Full Time, Onsite

Temp-to-Hire

We are actively seeking an AI Operations Support person to join a crazy busy apparel company that has been thriving for 20 years and still moves with the speed and energy of a startup. The team designs, stocks and ships its products out of a working warehouse in Orange. The Founder is bringing technology into every part of the business and needs a sharp, hard-charging right hand who can make that happen quickly, in the middle of a packed holiday season.

There is no AI in place today, so you'll be starting from scratch. You'll connect the online store, wholesale orders, shipping and inventory so they actually work together. You'll also work with the company's outside IT firm, turning what the owner wants into clear action items and following up until each project is done. Between all of that, you'll take care of some office and operations support, keep the office on track while the Founder travels to trade shows, and head into the warehouse whenever additional hands are needed to move bags of garments. If you learn fast, communicate directly, have the ability to anticipate needs and like a little grit in your day, apply today and call Brett to learn more details at View phone number on us.fitly.work.

Reasons to Join This Team

• Build the company's tech foundation from day one, with real say in which tools get used and how
• Thrive in the fast, high-energy pace of a startup while enjoying the staying power of a company that has been growing for 20 years
• Work side by side with the Founder, with direct access to decisions and no layers of management in the way
• Join a proudly American-made, woman-led business that cares about quality and giving back to the community
• See your impact every day in faster shipping, cleaner data and fewer late-night scrambles
• Dress for the warehouse: jeans, loungewear and tennis shoes are the daily uniform

What You'll Be Responsible For

• Launching the company's first AI tools and workflows, then training the team to use them with confidence
• Getting Shopify, Faire, ShipStation, AIMS360 and Indigo8 syncing smoothly so no one has to retype orders, prices or stock counts
• Coordinating with the outside IT firm, setting priorities, tracking deadlines and making sure the owner gets clear updates
• Cleaning up product data, including SKUs, colors, sizes and UPCs, until retail and wholesale listings match
• Organizing shared files in Dropbox and project work in Basecamp so everyone works from one version
• Setting up secure access across every platform with a password manager and two-factor authentication
• Assisting another team member in running the Founder's calendar, inbox, travel and vendor follow-ups, and keeping things moving while she's on the road
• Pitching in on inventory entry, product images, spreadsheets and holiday order volume whenever the pace picks up, because we want someone who is not afraid to roll up their sleeves

To Be Successful in This Role, You'll Bring

• 2+ years in operations or a systems-focused support role
• Must have: hands-on AI experience using tools such as ChatGPT, Claude, Perplexity or Zapier to save time on real work
• Must have: strong Excel or Google Sheets skills, including bulk edits, lookups and clean data entry
• Nice to have: experience with Shopify, ShipStation, an ERP or similar e-commerce and inventory platforms
• Background in a warehouse, distribution center, e-commerce business, startup or small, fast-moving company
• Apparel industry experience is not required, and fresh perspectives are welcome
• No degree required, since your track record matters most
• A driven, organized, Type A style, with the confidence to communicate fearlessly with a busy owner

You're a Fit If You

• Move quickly and finish what you start
• Figure out new software without waiting for a manual
• Already use AI in your daily work and can show results
• Raise problems early and come prepared with solutions
• Take direct feedback in stride
• Don't mind rolling up your sleeves

This Probably Isn't for You If

• You need step-by-step instructions before you get started
• You want a quiet, highly organized, predictable desk job
• Straight-talking, fast-moving leaders make you uncomfortable
• Warehouse or gritty environment isn't your jam
• You're watching the clock during market week, line sheet deadlines or the holiday season

Physical Requirements and Dress

• On your feet and walking the warehouse floor regularly
• Occasionally lifting and moving garment bags weighing 30 plus pounds
• Casual dress: jeans, loungewear and tennis shoes

Dynamic's benefits and leave programs for Temporary and Temp to Hire Associates are provided in our employee handbook and are reviewed during onboarding and follow state, local and federal laws. Eligibility and accrual rates may vary based on work location and employment status.

Dynamic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.