HR Admin Assistant

Company Description The Permanent Mission of the United Arab Emirates to the United Nations collaborates closely with UN Member States and agencies to advance policies that support sustainable development, prosperity, and peace. Based in New York, the Mission contributes to global discussions and initiatives that shape international cooperation and policy-making. Under the leadership of Ambassador Mohamed AbuShahab, the Mission actively engages in key areas such as women’s empowerment, sustainable development, renewable energy, disarmament, and humanitarian affairs. Team members work in a dynamic, multicultural environment that is focused on diplomacy, consensus-building, and constructive international engagement. This setting offers professionals the opportunity to support meaningful global initiatives while contributing to the Mission’s administrative and operational effectiveness.

Role Description The HR Admin Assistant is a full-time, on-site role based at the Permanent Mission of the UAE to the UN in New York, NY under the supervision of the Head of HR. This role supports daily human resources and administrative operations, including maintaining employee records, assisting with recruitment logistics, onboarding coordination, and HR documentation. The HR Admin Assistant will help organize meetings and interviews, prepare correspondence, manage calendars, and support executive-level administrative needs as required. The role involves responding to internal inquiries, coordinating with service providers, and assisting in the leave management. The HR Admin Assistant will also handle basic office management tasks, support HR-related reporting, and contribute to a professional, respectful, and confidential work environment.

Qualifications

• Human Resources (HR) skills, including basic knowledge of HR processes, record-keeping, and support for recruitment and onboarding.
• Executive Administrative Assistance capabilities, including calendar management, coordination of meetings, and preparation of documents for senior leadership.
• Administrative Assistance experience, such as organizing files, managing correspondence, maintaining databases, and supporting day-to-day office operations.
• Strong Communication skills, including clear written and verbal communication, professional email etiquette, and effective interaction with internal and external stakeholders.
• Customer Service orientation, demonstrating responsiveness, tact, discretion, and a focus on providing supportive service within a diplomatic environment.
• High level of professionalism, integrity, and respect for confidentiality, especially in handling sensitive information and diplomatic matters.
• Strong organizational and time-management skills, with attention to detail and the ability to manage multiple tasks and priorities in a fast-paced setting.
• Proficiency with common office software (e.g., MS Office Suite) and comfort learning new systems or HR tools.
• Prior experience in HR or administrative roles in international, governmental, or nonprofit organizations is an advantage.
• Relevant academic background such as a diploma or degree in Human Resources, Business Administration, or a