Accounts Payable Coordinator

Job Description

Job Description

Job Title:  Accounts Payable Coordinator 

Benefits Include: 

• Medical and Prescription Drug with a Company Vision Program
• Dental
• A generous PTO program
• Paid Parental Leave
• Gym Reimbursement Program and Company Paid Wellness Coach
• Online Virtual Care
• Company Paid Life Insurance for Employee, Spouse, Children
• Company Paid Long and Short-Term Disability 
• Company Paid Employee Assistance Program
• Flexible Spending Account
• Education/Tuition Reimbursement Program
• 401(K) – Company Match 100% up to 4%
• Bereavement Leave
• Volunteer Time Off Program
• Holiday Pay
• Employee Water Program – Free Water
• Referral Bonus
• Daily Pay
• Onsite wellness coaching and physical therapy

Qualifications:

• 2-4 year Accounting degree 
• 4+ years accounts payable experience *required*
• Knowledge of general accounting procedures 
• Knowledge of accounting software, JD Edwards is a plus 
• Advance skills using MS Office Suite (I.e. Outlook, Excel & Word) 
• Must be able to communicate and interact with a variety of internal and external customers 
• Requires excellent written and verbal communication skills 

Job Summary:

The Accounts Payable Coordinator is responsible for reviewing and processing invoices as well as other expense payments in a timely manner.

Essential Job Duties:

• Review all invoices for appropriate documentation, GL coding and approval prior to payment
• Process 3 way P.O. matching invoices
• Prioritize invoices according to cash discount potential and payment terms
• Reconcile vendor statements, research and correct discrepancies and respond to all vendor inquiries
• Provide backup to freight payables and other areas in A/P. 
• Participate in weekly payment run and daily batch review.
• Assist in monthly closing and special projects as necessary

Essential Skills:

• Understand financial information so it can be communicated to all parts of the organization.
• Positive can do attitude person. Must be flexible to adapt to changes in workload.
• Meets deadlines and maintain a high level of accuracy and confidentiality in a fast-paced teamwork environment.
• Good interpersonal oral and written communication skills.
• Ability to work independently and simultaneously on multiple projects.
• Knowledge of administrative and clerical procedure and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Knowledge of the structure of the English language including reading, writing, and oral comprehension and oral and written expression.
• Knowledge of principles and processes for providing customer service to vendors and plants. This includes needs assessment, meeting quality standards for services, evaluation of satisfaction, and actively looking for ways to help people.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solution, conclusions or approaches to problems.
• Ability to remain current on changes to industry and regulatory standards.

 

Key Deliverables:

• Impact: (Delivery):  Delivery according to specific standards and guidelines. 
• Communication: (Convey):  Communicate information by statement, suggestion, gesture or appearance.  
• Innovation: (Follow):  Compare with a source, original or authority; no changes are expected. 
• Problem Solving: (Defined):  Problems and issues to be addressed generally fall within a single job area or discipline; scope or problem is well defined. 
• Team Member:  Individual contributor; no direct responsibility for leading others. 

GMP & PPE Required :

While on the production floor in the plant, you will be required to follow and help to enforce all GMP regulations in the plant. Anyone entering the production floor must follow the GMP rules in their employee handbook, which includes the required hairnets, beard nets, and earplugs. It is also required that all personnel wear safety glasses. Follows standard operating procedures including quality checks and procedures for all operations. Also follows HACCP and SQF requirements for food quality and safety.

Non-Essential Job Duties:

Will perform other related work as assigned. 

In the absence of this employee, the direct manager or appointee will cover responsibilities.

Work Environment:

This position will work within an office environment.

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