Facilities Coordinator

Title: Facilities Coordinator

Location: El Segundo, CA 90245

Hours: 8-5 or 9-5 | M-F

Assignment Duration: 1 month – Possible extension or conversion

Job Duties:

• Receive and direct incoming calls to appropriate personnel and voicemail.

• First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue and follow security protocols.

• Manage front-of-house operations by welcoming visitors, registering and logging inquiries, controlling door access, and escorting guests to meeting rooms for their hosts.

• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.

• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.

• Perform general clerical duties including distributing office packages and ordering office supplies.

• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

• Set up for employee engagement events and activities as defined by the team.

• Ensure the reception area and public spaces are clean and tidy with the furniture in the appropriate positions.

• Report and record any faults with furniture, fixtures, and equipment to the facilities or property management team.

• Serve as emergency point of contact and floor warden for drills or evacuations.

• Other ad hoc duties as assigned by supervisor.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

• Hospitality and service mindset

Software skills:

- MS Suite Skills

- Basic computer functions