Rental Coordinator

Job Description

Job Description

Job Title: Delivery and Rental Coordinator Job Description

We are seeking a highly organized and detail-oriented individual to join our team as a Delivery and Rental Coordinator. This role involves managing delivery schedules, maintaining accurate inventory records, and assisting with rental and used equipment operations. The ideal candidate will have strong administrative skills and the ability to effectively communicate with customers and team members.

• Maintain the delivery schedule and handle routine scheduling activities.
• Maintain documentation within the department and with other departments to ensure accurate inventory records.
• Maintain D.O.T. files.
• Collaborate with the Rental / Used Equipment Manager in all areas of delivery and transportation.
• Maintain rental files and produce purchase orders and equipment records.
• Produce contracts, handle billing and credits.
• Review daily invoice run and invoice review reports.
• Assist Accounts Receivable with collections when requested.
• Track equipment attachments and produce various rental reports for management.
• Receive customer calls and work with the Rental / Used Equipment Manager to evaluate and fulfill customer equipment requirements.
• Maintain used equipment files, handle billing, credits, and customer questions.
• Produce various used equipment reports for management.

• Strong administrative skills with attention to detail and organization.
• Proficiency in Excel and Word.
• Excellent communication skills, both oral and written.
• Ability to interact effectively with customers, vendors, and all levels of employees.
• Capability to articulate problems and present solutions.
• Understanding of internal accounting processes.
• Self-motivated with the ability to handle multiple tasks and changing priorities.

• Flexibility to adjust work responsibilities as needed.
• Product knowledge or the ability to learn the product in a timely manner.
• Physical ability to sit, stand, reach, bend, twist, stretch, and occasionally lift 25-40 lbs.

The work environment is onsite, with hours from 8am to 5pm, Monday through Friday. The company offers a supportive and family-like atmosphere with open door policies and regular employee engagement initiatives such as newsletters and awards.

This is a Contract to Hire position based out of Ashland, VA.

The pay range for this position is $24.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Ashland,VA.

This position is anticipated to close on Sep 8, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.