Rental Coordinator

Delivery and Rental Coordinator

We are seeking a highly organized and detail-oriented individual to join our team as a Delivery and Rental Coordinator. This role involves managing delivery schedules, maintaining accurate inventory records, and assisting with rental and used equipment operations. The ideal candidate will have strong administrative skills and the ability to effectively communicate with customers and team members.

Responsibilities

• Maintain the delivery schedule and handle routine scheduling activities.
• Maintain documentation within the department and with other departments to ensure accurate inventory records.
• Maintain D.O.T. files.
• Collaborate with the Rental / Used Equipment Manager in all areas of delivery and transportation.
• Maintain rental files and produce purchase orders and equipment records.
• Produce contracts, handle billing and credits.
• Review daily invoice run and invoice review reports.
• Assist Accounts Receivable with collections when requested.
• Track equipment attachments and produce various rental reports for management.
• Receive customer calls and work with the Rental / Used Equipment Manager to evaluate and fulfill customer equipment requirements.
• Maintain used equipment files, handle billing, credits, and customer questions.
• Produce various used equipment reports for management.

Essential Skills

• Strong administrative skills with attention to detail and organization.
• Proficiency in Excel and Word.
• Excellent communication skills, both oral and written.
• Ability to interact effectively with customers, vendors, and all levels of employees.
• Capability to articulate problems and present solutions.
• Understanding of internal accounting processes.
• Self-motivated with the ability to handle multiple tasks and changing priorities.

Additional Skills & Qualifications

• Flexibility to adjust work responsibilities as needed.
• Product knowledge or the ability to learn the product in a timely manner.
• Physical ability to sit, stand, reach, bend, twist, stretch, and occasionally lift 25-40 lbs.

Work Environment

The work environment is onsite, with hours from 8am to 5pm, Monday through Friday. The company offers a supportive and family-like atmosphere with open door policies and regular employee engagement initiatives such as newsletters and awards.

Job Type & Location

This is a Contract to Hire position based out of Ashland, VA.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ashland, VA.

Application Deadline

This position is anticipated to close on Sep 8, 2026.