Human Resources & Payroll Coordinator

Job Description

Job Description

Human Resources & Payroll Coordinator 

The Human Resources Coordinator provides essential administrative and operational support to the Human Resources department, ensuring the smooth execution of HR processes across recruiting, onboarding, payroll support, benefits administration, compliance, employee documentation, and reporting. This role supports organizational efficiency by coordinating pre-employment activities, maintaining employee records, facilitating compliance training, processing payroll support functions within ADP, and assisting with executive-level administrative tasks under the direction of the Director of Human Resources. The ideal candidate is detail-oriented, organized, and able to manage sensitive information with the highest level of confidentiality.

Pre-Employment & Onboarding Support

• Provide support with job postings on recruiting platforms. 
• Assist in coordinating all aspects of pre-employment documentation, ensuring accurate and timely completion by applicants. 
• Monitor workflows of pre-hire steps, including background checks, drug screenings, physicals, and assessments. 
• Provide support to hiring managers including job postings, prescreening candidates, coordination of calendar invites, and reference checks as needed. 
• Support coordination of drug screenings and physicals for pre-employment and renewals of medical cards, licenses, and certifications. 
• Ensure all onboarding workflows are completed accurately and in alignment with internal processes across all locations. 
• Support benefits enrollment processing for new hires and ensure timely completion of required documentation. 

Payroll & Benefits Administration

• Complete payroll processing activities through ADP, ensuring accuracy and timely submission of payroll-related information. 
• Assist with maintaining payroll records and resolving routine payroll discrepancies in coordination with management. 
• Provide administrative support for benefits administration, including coordinating enrollments, processing qualifying life event changes, managing terminations, assisting with open enrollment activities, and maintaining accurate benefits records in compliance with company policies and regulatory requirements. 
• Complete benefit enrollments and terminations for new hires and offboarding employees. 
• Assist employees with benefits-related forms, documentation, and general inquiries. 

Compliance & Training Coordination

• Maintain and organize scheduling and records for compliance certifications, required training, and annual OSHA regulations. 
• Receive and route garnishment orders to ensure accurate processing and regulatory compliance. 
• Maintain medical cards and CDL compliance; follow up monthly with scheduling and communicating with employees. 
• Support in scheduling annual OSHA compliance training and certifications for all locations. 

Employee Records & Offboarding Support

• Maintain accurate, up-to-date employee files in accordance with company policies and regulatory requirements. 
• Complete termination and offboarding workflows upon confirmation and approval by the appropriate manager. 
• Process employee benefit terminations and related offboarding documentation. 
• Assist in compiling documentation for unemployment claims. 
• Assist with HR-related and employee relations reporting as needed. 
• Support workers’ compensation claims as needed, documenting all activity within employee records. 

Administrative Support

• Provide general administrative support to the Director of Human Resources and members of the Executive Team, including data entry, file maintenance, and internal reporting. 
• Prepare meeting materials, agendas, reports, and related documentation to support HR and executive initiatives. 
• Maintain confidential files and correspondence, exercising discretion in handling sensitive employee and organizational information. 
• Ensure company property records are up to date within onboarding and offboarding workflows. 

Other Duties

• Support employee events to ensure smooth implementation. 
• Maintain regular and predictable attendance. 
• Work cooperatively with co-workers and supervisors. 
• Perform other duties as assigned. 

Qualifications

• High school diploma or equivalent required; Associate degree or relevant certification preferred. 
• 3–5 years of administrative experience in Human Resources or a related field preferred. 
• Experience supporting payroll processing and benefits administration preferred. 
• Strong attention to detail, organizational skills, and ability to manage confidential information. 
• Proficiency in Microsoft Office and familiarity with HRIS and payroll platforms, preferably ADP. 
• Ability to handle multiple tasks, prioritize effectively, and work independently in a fast-paced environment. 
• Demonstrated ability to handle sensitive information with the highest level of confidentiality, particularly in relation to HR functions and employee-related documentation. 

Work Environment & Physical Demands

• Standard office setting with frequent use of computers, printers, and other office equipment. 
• Occasional lifting of office supplies, files, or small packages may be required. 
• This position serves in an administrative and process support capacity within the Human Resources function while also providing administrative support to the Executive Team. 
• In-person position, Monday – Friday, 8:00 a.m. – 5:00 p.m.Top of FormBottom of Form