Administrative Assistant

Administrative Assistant

Responsibilities

• Manage the CEO's calendar, including scheduling meetings, prioritizing requests, resolving conflicts, and making recommendations.
• Organize and coordinate logistics for company meetings, board meetings, executive meetings, conferences, and events.
• Draft agendas, compile and distribute meeting materials, prepare presentations, and record meeting minutes as needed.
• Work closely with the CEO to keep them informed of upcoming commitments, responsibilities, deadlines, and follow-up items.
• Anticipate the CEO's needs in advance of meetings, conferences, travel, and other business engagements.
• Serve as a primary point of contact for internal and external communications related to the CEO's office, including confidential and time-sensitive matters.
• Exercise good judgment in determining appropriate actions, referrals, or responses while reflecting the CEO's style and company policies.
• Complete a broad variety of administrative tasks that support the CEO's ability to effectively lead the company.
• Manage office communications, inventory, and supply procurement.
• Book travel arrangements, reservations, meetings, and accommodations.
• Prepare expense reports and reconcile expenses against credit card statements.
• Assist with light bookkeeping and general office administration.
• Maintain databases and company records.
• Conduct research and prepare PowerPoint presentations.
• Support marketing efforts, event planning, social media posting, website updates, and filing.
• Proofread, draft, email, transcribe, and prepare business correspondence.
• Assist other executive team members and staff as needed.

Essential Skills

• 1-3 years of administrative experience supporting executive leadership.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to manage multiple priorities and work independently from concept to completion.
• Ability to work under pressure and handle confidential information with discretion.
• Strong written and verbal communication skills.
• Excellent organizational skills and strong attention to detail.

Work Environment

The role is 100% onsite with a business casual dress code. Work hours are Monday to Friday, 9:00 AM to 4:30 PM, with a summer schedule of Monday to Thursday, 9:00 AM to 5:00 PM, and Friday, 9:00 AM to 12:00 PM. There is flexibility for events and appointments. Travel constitutes 20% of the role and includes destinations within the U.S. The position involves using standard office equipment and may occasionally require lifting up to 40 pounds.

Job Type & Location

This is a Contract to Hire position based out of Burtonsville, MD.

Pay and Benefits

The pay range for this position is $21.64 - $26.45/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Burtonsville, MD.

Application Deadline

This position is anticipated to close on Jun 23, 2026.