Legal Assistant

Legal Assistant

Our client, a well-established and highly respected law firm, is seeking an experienced Legal Assistant to support attorneys and paralegals in a fast-paced, team-oriented environment. This role is ideal for a detail-oriented professional who thrives in a collaborative legal setting and enjoys supporting multiple stakeholders.

The Legal Assistant provides administrative and legal support to a group of attorneys, ensuring efficient day-to-day operations and high-quality client service. This role involves managing documentation, calendars, billing coordination, and general administrative functions, while maintaining accuracy and professionalism at all times.

Key Responsibilities

• Prepare, format, and proofread legal documents, correspondence, and memoranda
• Assist with document revisions, redlining, and e-filing as needed
• Manage incoming and outgoing mail, including coordinating specialized deliveries
• Maintain and coordinate attorney calendars, including meetings, deadlines, and client commitments
• Organize and maintain electronic and physical files in accordance with firm policies
• Enter and manage attorney time entries, expense reports, and billing coordination
• Prepare new matter documentation and support onboarding of new cases
• Screen calls, manage communications, and greet clients professionally
• Coordinate travel arrangements, meeting logistics, and conference room scheduling
• Provide proactive administrative support by anticipating attorney needs and managing priorities
• Offer backup support to other team members and office functions as needed

Qualifications

• 4+ years of experience as a legal assistant, practice assistant, or legal secretary
• Must be able to commute to office in Phoenix, AZ.
• Experience supporting multiple attorneys preferred
• Strong knowledge of legal terminology, documents, and processes
• Proficiency in Microsoft Office and legal software (document management, time entry, e-filing systems)
• Excellent written and verbal communication skills
• Highly organized with strong calendaring and file management skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Ability to work both independently and collaboratively

Benefits

• Salary range $60k - $90K depending on experience
• Paid time off and paid holidays
• 401(k) with employer match and profit sharing
• Medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)