Contract Billing and Accounting Manager

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SCHEDULE: Monday - Friday, 8:30 a.m. - 5:00 p.m. (Hybrid)

Pays $47.50 per hour DOE

LOCATION: 1736 Washington Street, Boston, MA 02118

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SUMMARY OF THE POSITION:

The Contract Billing Accounting Manager (CBAM) works with the Director of Contract Accounting and Compliance (DCAC), the Contract Billing and Reporting Manager (CBRM) and the Controller to complete and submit monthly contract billings and managed housing financial statements. The CBAM must be deadline driven and thorough and complete in work responsibilities. The CBAM assists the DCAC and CBRM to produce all related contract and managed housing budgets, reports and forms to comply with contractual compliance terms. The CBAM s organized, a fast learner, enjoys a rapid pace working environment, motivated to improve how his/her work responsibilities are performed, reliable and a good communicator. The CBAM will be called upon at times to take on new projects and responsibilities as time and schedule availability permits.

REQUIREMENTS:

QUALIFICATIONS:

EDUCATION/TRAINING:

REQUIRED:

• Bachelor's Degree

PREFERRED:

• Bachelor's Degree in Accounting or Finance

KNOWLEDGE/EXPERIENCE:

REQUIRED:

• Minimum of five years general ledger accounting and contract billing experience.
• Experience with general ledger accounting software.
• Experience in grants management, contract budgeting and compliance.
• Proficient in Microsoft Excel - pivot table, v-lookup etc.
• Audit experience, accounting and problem-solving skills
• Excellent communication skills to interact with many departments internally

PREFERRED:

• Prior experience in monitoring and billing government contracts with the State of Massachusetts
• Experience with medical billing and monitoring
• Experience with Uniform Financial Reporting (UFR)
• Experience with Abila MIP accounting software
• Experience with Affordable Housing property accounting and compliance
• Experience using the Commonwealth of Massachusetts and City of Boston contract billing forms, including use of Virtual Gateway on-line billing process
• Experienced in use of the on-line EIM portal for state contract billing
• Accounting or audit experience in a non-profit environment and social service industry
• Experience with the not-for-profit social services industry

PHYSICAL ABILITIES/SKILLS:

REQUIRED:

• Ability to physically access many different offices and programs
• Heavy use of computer
• Ability to sit for long periods of time using a computer
• Ability to communicate in person, by telephone or by computer

MENTAL ABILITIES/SKILLS:

REQUIRED:

• Must be able to juggle deadline oriented tasks along with on-going projects.
• Accounting and analytical skills
• Problem-solving and critical thinking skills
• Ability to effectively communicate financial information to non-financial managers.
• Ability to assemble and analyze detailed data and summarize into schedules
• Excellent writing and strong organizational skills
• Detail oriented and well organized
• Ability to work independently with minimum supervision
• Ability to manage multiple responsibilities at the same time and meet deadlines
• Ability to comprehend laws, regulations and rules pertaining to public funding sources
• Strong computer/spreadsheet skills with ability to use Excel proficiently

CORE COMPETENCIES

Analytic Thinking: Analyzes and synthesizes information to understand issues, identify options, and support sound decision making. Demonstrates curiosity. Gets more complete and accurate information by checking multiple sources. Applies broad analysis. Integrates information from diverse sources, often involving large amounts of information. Thinks several steps ahead in deciding on best course of action.

Attention to Detai l: Works in a conscientious, consistent and thorough manner. Demonstrates concern for thoroughness and accuracy. Reviews work documentation for accuracy and thoroughness. Follows up to ensure tasks are completed and commitments are met by others. Verifies that work has been done according to procedures and standards.

Project Management : Manages well-defined projects. Assumes personal responsibility for specific components of larger projects. Takes personal responsibility for small, straightforward projects, involving coordination with others. Understands the importance of reporting quality information on the project.

Problem Solving : Identifies and solves problems. Identifies alternate solutions, considering applicable precedents. Identifies optimal solutions based on weighing the advantages and disadvantages of alternative approaches. After implementation, evaluates the effectiveness and efficiency of solutions.

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Perform accounting and billing for organization wide contracts including government and medical contracts.
• Manage PSI accounts with medical billing staff and periodic process to review billing issues, including analyzing receivables, common reasons for rejected claims, billing success rate and approval of claim write-offs.
• Perform ongoing monitoring and maintenance of government contracts, including:
• Support and communicate with Vice Presidents and Program Directors on contract issues
• Process mid-year contract line items pending amendments
• Ensure contracts are properly spent down by end of contract year
• Complete required forms and budgets to renew contracts
• Reconcile monthly revenue and receivables between billing and GL for completeness
• Communicate with Medical Billing Staff on a regular basis
• Complete annual compliance filings including Annual Progress Reports (APRs) and Site Visits
• Prepare periodic reports on contract performance status for DCAC, Controller, CFO, Chief Program Officer, Program Vice Presidents and Program Directors
• Partner with Senior Staff Accountant to follow-up and confirm the receipt of contract billing receivables, process journal entries to various projects if needed.
• Partner with Payroll Administrator to ensure that labor allocations are complete and accurate for employees billed or used as Match on Cost Reimbursement contracts
• Maintain Contract Listing by Agency Report, Contract Billing folder with CBM and DCAC, and shared Contract folders for Vice President's and Director's use
• Assist DCAC perform ongoing monitoring and maintenance of managed housing contracts and annual housing debt covenant compliance
• Participate in completing annual contract-related work papers and reports for the Inn's annual independent financial audit, including Statement of Federal Expenditures and Awards (SEFA) and Uniform Financial Report (UFR)
• Maintain working knowledge of Paylocity payroll system to create and generate contract billing payroll-related reports
• Other duties as needed by the finance department

INTERNAL CANDIDATES IF INTERESTED IN APPLYING FOR THIS POSITION, PLEASE SUBMIT A PROMOTION/TRANSFER APPLICATION TO THE HUMAN RESOURCES DEPARTMENT WITHIN 10 DAYS OF POSTING.

Pine Street Inn is an Equal Opportunity/Affirmative Action Employer.