Office Manager

Office Manager

Position Summary

The Office Manager plays a critical role in supporting the local Milwaukee office operations and activities and has a direct line into the headquarter operations in Tysons, Va. This position works closely with the executive team in the local Milwaukee office and handles a broad array of activities from recruiting and hiring new employees/consultants, to tracking client billings and collections, to tracking prosecting and sales activities and other ad hoc activities related to the local office.

Key Responsibilities

Recruitment Coordination

• Create, post, and manage job openings on LinkedIn, company career sites, and other job boards.
• Review applications and assist with candidate screening and qualification reviews.
• Coordinate and schedule interviews between candidates and hiring managers.
• Communicate with candidates throughout the recruitment process, providing updates and ensuring a positive candidate experience.
• Manage interview calendars and logistics, including virtual and in-person interviews.
• Prepare and distribute interview schedules, candidate profiles, and evaluation materials.

Candidate Sourcing & Management

• Source candidates through LinkedIn, job boards, referrals, and other recruiting channels.
• Build and maintain talent pipelines for current and future hiring needs.
• Conduct initial outreach to prospective candidates.
• Track candidate activity and maintain accurate records in the Applicant Tracking System (ATS).

Administration

• Work closely with office leadership to manage and coordinate day to day activities
• Monitor job posting performance and recommend improvements.
• Monitor initial client/prospect meetings and manage follow-up activities
• Sales pursuits – work with leadership to ensure next steps are executed related to sales process and pursuits

Qualifications

• Bachelor's degree.
• 1–3 years of office experience with preference in HR or talent acquisition or sales.
• Experience with LinkedIn Recruiter, LinkedIn Jobs, and other sourcing platforms preferred.
• Familiarity with Applicant Tracking Systems (ATS).
• Strong organizational, communication, and multitasking skills.
• Ability to manage confidential information with discretion.
• Proficiency with Microsoft Office Suite