Senior Administrative Assistant in Minnetonka, MN or Irvine, CA

Senior Administrative Assistant

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together.

This position provides administrative support to a dynamic team of attorneys and legal professionals supporting the litigation organization. The Senior Administrative Assistant role includes document development, presentation development, preparing legal documents, maintaining calendars and setting up meetings, making travel arrangements, copying, greeting visitors, setting up files, tracking expenses, and coordinating business segment liaison duties and others as assigned. The candidate should be detail oriented and have strong organization and project management skills.

This role is based in the Minnetonka, MN or Irvine, CA office working in a hybrid environment in office 4 days a week with the flexibility to work remotely 1 day per week.

Primary Responsibilities:

• Create/maintain calendars and coordinate meetings avoiding scheduling conflicts, working with leaders across the enterprise
• Compile and/or integrate information needed to prepare reports and presentations
• Create/prepare meeting materials (e.g., PowerPoint presentations, spreadsheets, meeting agendas) and ensure distribution to meeting attendees in a timely manner
• Schedule, coordinate, and/or set-up resources and technology needed for meetings and events (e.g., conference rooms, virtual meeting resources, telepresence)
• Make travel arrangements (e.g., airline, hotel, ground transportation, office space, etc.)
• Track and submit expense reports
• Provide technical troubleshooting and IT outreach support
• Handle confidential information with sensitivity and discretion
• Interact with individuals at all levels of the organization; represent the team with professionalism and integrity
• Independently perform varied administrative duties related to functional area
• Review documents to ensure accuracy and quality, and revise as needed
• Assist team with coordination of printed documentation and mailings, including Fed Ex
• Manage office documents in accordance with enterprise records management procedures
• Support team workflow
• Greet visiting clients, guests and employees
• Collaborate with administrative support team members to provide back-up support as needed
• Complete invoice document management and payment
• Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal, new employee onboarding)
• Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
• Accept deliveries and ensure supplies are distributed to the appropriate resources

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 2+ years of administrative support experience, at least 1 of which has included support of executives
• Experience managing multiple priorities
• Experience as a Business Segment Liaison (BSL) coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
• Intermediate proficiency with MS Office applications including Outlook, Word, PowerPoint, Excel and Teams
• Proven ability to manage multiple tasks/projects and deadlines simultaneously with attention to detail
• Proven excellent verbal and written communication and grammatical skills
• Reside within reasonable commuting distance to the Minnetonka, MN or Irvine, CA office

Preferred Qualifications:

• Experience supporting multiple executives within a fast-paced, large, matrixed corporate environment
• Experience and/or proficiency with Microsoft Office Visio, SharePoint and iManage
• Experience with serving external and internal clients/customers, with a positive Customer Service attitude
• Administrative experience in a legal environment
• Proven ability to work within a team - sharing work and assignments as needed to ensure priority projects are handled within the appropriate timeframe
• Proven solid organizational and problem-solving skills

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $28.00 - $42.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.