Proposal Manager

Overview Guardians of Honor is a small management consulting firm supporting the federal government since 1997 ( Job Objective The Proposal Manager supports day‑to‑day activities associated with proposal development, writing, and management. The Proposal Manager must be highly organized and goal‑oriented. This team member will work alongside our senior management to support the day‑to‑day activities related to capture, proposal writing, and other duties related to business development. Proposal Management Tasks Support proposal development process to include coordinating entire lifecycle of proposal process (e.g., coordinate kickoff and subsequent meetings, track proposal development, and submit final proposals) Develop and edit proposal compliance matrices, writing schedules, boilerplate, and proposal shells/templates Tailor past performance tables for proposals Draft past performance questionnaires for proposals Format resumes for proposals Facilitate color team reviews, mark‑up proposal draft, and release actions after meetings Assist with updating boiler plate proposal content Create proposal content, and draft proposals with accurate, concise, customer‑focused responses, ensuring strict adherence to RFP/RFQ requirements Identify roles and responsibilities for writing the proposal and organize proposal assignments Conduct compliance review and quality control for proposal submission Work with business capture team to gather resumes, create organizational charts, and complete annex sections for technical proposals Conduct in‑depth review and quality control for proposal submission. Ensure proposal content aligns with requirements of RFPs Communicate with technical team and proposal writers to ensure internal deadlines are met. Manage production and delivery of proposals, including printing, formatting, and execution of bid documents with strict attention to submission requirements. Provide supporting data to strengthen proposal Oversee submission of final proposals for RFPs/RFQs/RFIs and Best and Final Offers. Assist with updating/maintaining proposal and new business development materials Generate technical white papers and respond to RFIs, RFPs, and RFQs Attend weekly BD/Capture calls and opportunity review meetings, take notes, and update pipeline Other Duties The scope of the job may change as necessitated by business demands. Also, the essential functions described are not a comprehensive list of duties and responsibilities; additional tasks may be assigned. Requirements Competency (Knowledge, Skills, Abilities): At least 6 years of experience directly relevant to this position Strong understanding of the federal BD/Capture lifecycle and RFI/RFP process Expert MS Word, Excel, PowerPoint, and Outlook skills Expert proposal writing skills – for professional services proposals Proficient in Acrobat, MS Teams, and Zoom Graphic design and Desktop Publisher proficiencies are a major plus Familiarity with GovWin, FPDS, and SAM.gov preferred Exceptional interpersonal skills Excellent communication (written and verbal) skills Demonstrated experience working with senior staff and senior executives in fast‑paced, high‑stakes environment Ability to work independently and within groups effectively Must be able to work productively with minimal oversight Must be solution oriented and take initiative to learn on the job Exceptional organizational and time management skills, attention to detail, and ability to work under tight deadlines and manage competing priorities Ability and willingness to work outside of normal business hours (only when necessary to meet deadlines) Interested in growing within the areas of business development, capture, and/or proposal development Supervisory Responsibilities N/A Reports to Business Capture Manager Work Environment The work environment is a typical office setting or virtual/remote setting. Physical demands The physical demands of the job include sitting for extended periods, and occasional walking and standing. Position type and expected hours of work Full‑time exempt position. Typical work hours are Monday‑Friday, 40‑60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime is expected during peak periods. Travel 20% local and regional travel, with overnight stays necessary. Required education and experience Bachelor’s degree Required Additional eligibility qualifications A minimum of 6 years of industry‑specific experience required #J-18808-Ljbffr