Accounts Payable Specialist (Minnetonka, MN | Local Candidates Only)

Job Description

Job Description

Join Our Team as an Accounts Payable Specialist!

Are you an accounting professional who enjoys building relationships, solving problems, and keeping financial operations running smoothly? Health Dimensions Group is seeking an Accounts Payable Specialist to support our growing portfolio of managed senior living communities.

In this role, you'll play an essential part in ensuring invoices are processed accurately and timely while serving as a trusted resource for our communities, vendors, and internal teams. If you're detail-oriented, thrive in a collaborative environment, and enjoy improving processes while delivering exceptional customer service, we'd love to connect with you!

Why Health Dimensions Group?

At Health Dimensions Group, we're all about making lives better—whether it's for our residents, clients, or the incredible people who work with us (that's you!). We believe in the power of hospitality, stewardship, integrity, respect, and humor®, and we bring those values to life every single day.

What You'll Do (AKA: Your Superpowers) Keep Accounts Payable Running Smoothly:

• Review, verify, and process vendor invoices to ensure accuracy, proper approvals, and supporting documentation.

• Process vendor payments, employee expense reports, resident refunds, insurance premiums, and other accounts payable transactions accurately and on time.

• Reconcile vendor statements, research payment discrepancies, and resolve invoice and payment issues.

• Support month-end close by ensuring accounts payable processing is completed accurately and within established deadlines.

• Coordinate weekly vendor payment processing, including emergency payment requests when needed.

Build Strong Relationships:

• Serve as a primary point of contact for accounts payable questions from vendors, managed communities, and internal business partners.

• Manage the Accounts Payable vendor mailbox while providing timely, professional customer service.

• Partner with Finance and community leaders to resolve payment-related issues and ensure a positive experience for vendors and internal stakeholders.

• Assist with onboarding new vendors, maintaining vendor records, and supporting managed community onboarding and offboarding activities.

• Provide training and ongoing support to community teams regarding accounts payable processes and best practices.

Drive Accuracy & Continuous Improvement:

• Maintain accurate accounts payable records while ensuring compliance with organizational policies and internal controls.

• Assist with annual 1099 preparation and vendor compliance activities.

• Document accounts payable workflows, training materials, and process guides while identifying opportunities to improve efficiency.

• Collaborate with Finance and Operations teams to implement best practices and support continuous process improvement.

• Perform additional accounting and departmental support activities as needed.

What You Bring to the Table Education & Experience:

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field is highly preferred.

• Two or more years of accounts payable or related accounting experience preferred.

• Experience with general ledger functions, account reconciliations, month-end close activities, vendor setup, and 1099 processing preferred.

• Strong understanding of accounting concepts and financial processes.

Technical & Professional Skills:

• Proficiency in Microsoft Office, particularly Excel, along with accounting software.

• Excellent written, verbal, and interpersonal communication skills.

• Strong organizational, analytical, and problem-solving skills.

• Exceptional attention to detail and commitment to accuracy.

• Ability to manage multiple priorities while maintaining a high level of customer service.

What Will Make You Successful:

• Passion for providing exceptional service to internal and external partners.

• Ability to thrive in a fast-paced, high-volume environment while maintaining accuracy.

• Self-motivated with the ability to work independently and take initiative.

• A continuous improvement mindset with a desire to streamline processes and enhance efficiency.

• Collaborative approach to building strong relationships across Finance, Operations, our managed communities, and vendor partners.

Perks & Benefits (Because You Deserve It!)

• 401(k) retirement savings

• Paid time off & volunteer time off

• Medical, dental, and vision coverage

• Flexible work schedules

• Tuition reimbursement & professional development

• Pet insurance & adoption assistance

*This is an hourly (non-exempt) position

If you're looking for an opportunity to join a collaborative Finance team while supporting an organization dedicated to serving older adults, we'd love to hear from you!