Secretary (Office Automation)
Treasury Department
Job Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
- Serves as the Liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
- Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
- Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
- Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.
- Personally handles to completion a wide variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for executive conferences, assembles digests, consolidates comments from management officials, and summarizes material for use by the manager for participation in these conferences.
STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
Treasury DepartmentVacancy posted 11 hours ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in South Portland, ME vacancy
- Large Business & InternationalWHAT IS LARGE BUSINESS & INTERNATIONAL? A description of the business units can be found at: are to be filled in following area(s): LBI - Director Withholding Exchange/International Individual Compliance - DFO, Exchange & Offshore Strategy...Work at office
US Government Jobs
South Portland, ME1 day ago - Large Business & International WHAT IS LARGE BUSINESS & INTERNATIONAL? A description of the business units can be found at: Position(s) are to be filled in following area(s): LBI - Director Withholding Exchange/International Individual Compliance - DFO, Exchange ...Work at office
- ...scheduling, canceling and shifting appointments based on the manager's commitments. Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when...Work at officeShift work
- ...Administrative team to facilitate achieving organizational goals. Working under the general supervision of Chief Strategy & Technology Officer, key areas of focus will be communication, preparing written materials, organizing and synthesizing information, and calendar...Work at officeWork experience placement
InterMED
South Portland, ME3 days ago - ...Other duties, as assigned. Qualifications: * High school diploma or equivalent with at least 2 years prior experience in a medical office setting. * 2-4 years experience with Medicaid and PACand commercial insurance (preferred) * Excellent customer service skills and...Work at officeFull timeLocal area
$18.43 per hour
...#MovingTogether hub, and Instagram Visual + Business Operations Supports the store management team by participating in daily office procedures, execution of operations, and store maintenance Collaborates with key partners to effectively execute shipment...Work at officeFull timeLocal areaFlexible hoursNight shiftUrban Outfitters , Inc.
South Portland, ME3 days ago$40k - $52.3k
...staff, patients, physicians, etc. to maintain proper care coordination and continuity of care. The role also assists with day-to-day office and staff management Responsibilities: Manages schedules for all patients. Edits schedule for agents calling in sick,...Work at officeFull timeTemporary workCenterWell Senior Primary Care
Portland, ME2 days ago$18.43 per hour
...service over tasks Visual + Business Operations Supports the store management team by participating in daily opening and closing office procedures and operational tasks and projects Collaborates with key partners to effectively execute shipment processing,...Work at officeFlexible hoursNight shift- ..., prioritization and communication skills. ~ Exceptional team and collaboration skills. ~ PC Skills: POS Systems and Microsoft Office. Physical Requirements and Working Conditions Typical retail environment; store setting. Extended periods of time standing,...Work at officeLocal area
- ...incentive programs and benefits. Northern Light Mercy Hospital Department: Cardiology Clinic Position is located: Mercy Medical Office Building Work Type: Full Time Hours Per Week: 40.00 Work Schedule: Variable Exempt: No Sign On Bonus for Eligible...Work at officeFull timeRelocation package
Northern Light Health
Portland, ME3 days ago $19.87 - $23.75 per hour
...Service Representative (PSR) role will greet patients, answer telephones, schedule appointments, and perform other overall general office duties as assigned. Required Minimum Knowledge, Skills, and Abilities (KSAs) Education: High school diploma or GED preferred....Work at officeHourly payFull timePart timeFlexible hoursShift work- ...available, such as differentials, incentive programs and benefits. This position is responsible for performing a variety of daily office functions for a multi-physician hospital outpatient practice. This person serves as an ambassador as they act as the liaison...Work at officePart time
- ...Requirements: High school diploma or GED equivalent is required. Level 3 English is required. Experience working in a medical office is highly desired. Generous Benefits Package: ~ Organization-wide incentive bonus of up to 5% of annual base salary ~...Work at officeFull timeTemporary workRemote workFlexible hoursShift work
$19.87 - $23.75 per hour
...position is responsible for greeting patients, answering telephones, scheduling appointments, and performing a variety of general office duties to support patient care and clinic workflow. Essential Duties and Responsibilities Greet and assist patients in a courteous...Work at officeHourly payDaily paidFull timePart timeImmediate startRemote workRelocation packageMonday to FridayFlexible hoursShift work$19.92 per hour
...academic success of our students. Ensuring confidentiality related to all patient records and interactions. Performing general office duties such as answering telephones, emailing, photocopying, scanning, and faxing. Supporting compliance with regulatory and...Work at officeHourly payFull timeFor contractorsH1bFlexible hours$22 - $29 per hour
...required Verifies medical necessity on all exams as required Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following company guidelines Facilitates follow up contact with patients...Work at officeFull timeShift workRAYUS Radiology
Scarborough, ME23 hours ago- ...other duties as assigned ~40 hours per week ~ The training period (approximately 4-6 weeks) will be held in person at our Gorham office. Qualifications High school graduate or GED required Strong verbal and written communication skills Experience in...Work at officeRemote jobFull timeMonday to Friday
- ...strategically managing the President's time and priorities. Proactively manage and resolve scheduling conflicts. Administrative & Office Support Maintain organized digital filing systems and ensure documents are properly scanned, categorized, and stored. Assist with office...Work at officeFull timePart timeLocal areaFlexible hours
- ...Finetone Hearing Front Office Coordinator Finetone Hearing is a family-owned hearing center dedicated to helping the people of Maine experience better communication through the use of hearing aid technology. We can help adult patients of all ages find a truly individualized...Work at officeFull time
$19.87 - $23.75 per hour
...and Abilities (KSAs) # Education: High school diploma or GED preferred. # License/Certifications: N/A # Experience: Previous office experience with medical office experience preferred. # Additional Skills/Requirements Required: N/A # Additional Skills/Requirements...Work at officeHourly payFlexible hoursShift work- ...Office Assistant Fore Points Marina, an Ocean Havens Property, is looking to fill the position of Office Assistant. The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment while providing excellent service to customers. Assists...Work at officePart timeSeasonal workLocal areaWeekend workWeekday work
- ...Services – South Portland, ME Troiano Waste Services, a long‑standing family‑owned company, is seeking a reliable and detail‑oriented Office Assistant . This position focuses on customer service, dispatching support, and general administrative tasks, with some basic...Work at officeHourly payFull time
Troiano Waste
South Portland, ME10 days ago - Job DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you ...Work at office
Treasury Department
South Portland, ME2 days ago - ...Service Representative (PSR) role will greet patients, answer telephones, schedule appointments, and perform other overall general office duties as assigned. Required Minimum Knowledge, Skills, and Abilities (KSAs) Education: High school diploma or GED preferred....Work at officeImmediate startFlexible hours
- ...Provides administrative support to ensure efficient operation of our office. Answer phones and greet visitors. Collate and distribute mail.... ...work (Required). Additional People with a criminal record are encouraged to apply. #J-18808-Ljbffr Industrial Automation SupplyWork at officeHourly payFull timeRelocationMonday to FridayShift work
$20.5 per hour
...medical providers for Participants, and other stakeholders. Complete all necessary reports and submit (when appropriate) to Business Office in a timely manner. Must maintain medications and ensure adequate supply at all times. Transport individuals, as needed,...Work at officeFull timeTemporary workCreative Works
Portland, ME16 days ago- ...Job Description The Business Development Representative is responsible for continuing Connected Office Technologies' growth and managing the company's customer base. This includes prospecting and identifying clients, email outreach and cold calling to potential clients...Work at office
Connected Office Technologies
Portland, ME9 hours ago $26 - $30 per hour
...and collaboratively, and contribute to the team's success while meeting deadlines and supporting departmental goals. This is an in-office position based in our Portland, Maine office. This role reports directly to the Tax Operations Manager. You Will Client Documents...Work at officeHourly payBerryDunn
Portland, ME1 day ago- ...Administrative Assistant The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. Ministerial Duties These responsibilities...Work at officeLocal area
Fellowship of Christian Athletes
Portland, ME20 hours ago - ...customer service or receptionist role is preferred. Excellent verbal and written communication skills. Proficient in using basic office equipment and computer applications. Empathy and understanding for the needs of senior residents. Be compassionate and...Work at officeDaily paidPart timeFlexible hours
The Landing at Cape Elizabeth
Cape Elizabeth, ME2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
Related searches
- secretary South Portland, ME
- law secretary South Portland, ME
- church secretary South Portland, ME
- front office assistant South Portland, ME
- front office administrator South Portland, ME
- automation manager South Portland, ME
- automation operator South Portland, ME
- automation South Portland, ME
- aviation safety assistant office automation South Portland, ME
- director of automation South Portland, ME