Legal Administrative Assistant

Legal Administrative Assistant Carlton Fields is seeking a Legal Administrative Assistant for its Miami office. The ideal candidate must have at least three years of legal administrative experience supporting attorneys in business transactions, tax, and probate matters. Fluency in English and Spanish is required; proficiency in French is a plus. Qualified candidates must demonstrate exceptional professionalism, discretion, attention to detail, and strong organizational and communication skills. The ability to anticipate needs, manage multiple priorities, and work both independently and collaboratively is essential. Qualified candidates must be proficient in or have advanced knowledge of Microsoft Word, Excel, Outlook, and electronic document management systems. Experience with iManage is preferred. Duties of the position include, but are not limited to: Prepare, revise, proofread, and finalize a variety of legal documents and correspondence. Manage attorney calendars, schedule meetings and appointments, and coordinate complex travel arrangements. Organize and maintain client files and records. Prepare and electronically file probate court documents. Enter attorney time, assist with client billing, and support billing-related processes. Assist other assistants and attorneys, as necessary Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability. Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs. Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing View email address on click.appcast.io. When contacting us, please provide your contact information and state the nature of your accessibility issue.